Advanced Administrative Support Specialist 2-4P101

2 weeks ago

Vestavia Hills, AL, United States 4P Consulting Inc Full time
Advanced Administrative Support Specialist

We are seeking an experienced and highly organized professional to provide advanced administrative support to our team. The ideal candidate will leverage their 6-10 years of experience to ensure smooth operations and efficient processes.

Key Responsibilities:
  • Calendar and Schedule Management:
    • Independently manage calendars, schedules, and appointments for team members.
    • Optimize time management and prioritize critical tasks effectively.
  • Meeting and Event Coordination:
    • Organize and coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.
    • Ensure all details are managed with meticulous attention to detail.
  • Document Preparation and Editing:
    • Prepare and edit documents, reports, presentations, and correspondence.
    • Demonstrate a high level of proficiency in Microsoft Office Suite and other relevant software tools.
  • Research and Reporting:
    • Conduct research, gather data, and compile reports to support decision-making and strategic planning.
  • Confidentiality and Professionalism:
    • Handle sensitive and confidential information with the utmost discretion.
    • Maintain a high level of confidentiality and professionalism at all times.
  • Financial Support:
    • Assist in budget management, expense tracking, and financial reporting.
    • Ensure accuracy and compliance with organizational policies.
  • Stakeholder Communication:
    • Serve as a point of contact for internal and external stakeholders.
    • Provide exceptional communication and interpersonal support.
Qualifications:
  • 6-10 years of experience in advanced administrative support roles.
  • Proven ability to manage complex schedules and prioritize tasks.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with discretion.
  • Experience in budget management and financial reporting is a plus.

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