*Contract/Grant Coordinator
1 week ago
The Contract/Grant Coordinator position responsibilities include providing support to the business team lead in the management and oversight of hundreds of contract agreements, 20-50 sponsored grants (depending on the year), and over 100 accounts.
Duties:
- Contract Oversight. Establishes, maintains, modifies, and tracks all incoming professional service and speaking agreements, business associate agreements for both grants and contracts, and independent contractor and other service agreements for the PSB Training program. This requires knowledge of Procurement policies and procedures, SoonerTrack contract routing procedures, an understanding of PSB available trainings and schedules, and a high level of attention to detail.
- Centralized Accounts Receivable Billing. Manages accounts receivable billing for the PSB training program. This requires setting up billing accounts through central accounts receivable once contracts are finalized, performing monthly billing on established contracts, tracking invoices and payments, and an overall high level of organization.
- Accounts Payable. Responsible for the management, tracking, and payment submission for all service agreements, rental agreements, independent contractor agreements, or other types of monthly subscription services. Reviews consultant invoices for accuracy. Reviews and approvals of consultant travel expenses. Tracks all payments for updated budget management and projections.
- Financial Reconciliation/Budgeting. Reconciles the PSB training account and National Symposium on the Sexual Behavior of Youth (NSSBY) account monthly. Produces account projections, as needed. Writes training and program budgets. Further manages internal tracking of individual training project expenses, tracks credit card income and submits cost transfers between accounts, as needed.
- Purchasing. Will maintain a university purchasing card (PCard) and make project specific purchases. Will submit IT Security reviews as needed for software subscriptions and web services. Will reconcile PCard purchases monthly to the correct GL code and account. Will initiate other forms of purchasing through the university Marketplace or the PeopleSoft requisition process.
- Communication/Correspondence. Must be able to effectively communicate information to multiple personnel, consultants, program directors, university departments, and agencies receiving or seeking training.
- Meeting Attendance. Attends PSB training meetings for updates on scheduling and upcoming training and other events. Attends DBP Section meetings. Attends weekly meetings with NCSBY Director.
- As Needed. Performs various tasks as needed to successfully fulfill the function of the position.
Required education: Bachelor's Degree AND
- 24 months experience in proposal submission and/or research administration.
Skills:
- Knowledge of standard bookkeeping and accounting procedures
- Advanced excel skills with ability to build and manipulate spreadsheets
- Able to understand a chart of accounts and code entries to proper account
- Advanced computer skills with wide knowledge of business software
- Proficient in Microsoft Office
- Detail oriented for accuracy of data and information
- Able to communicate well and build rapport quickly with students, faculty and staff
- Able to produce reports and complete work within deadlines
- Customer service
- Must be able to read and interpret policy as well as State and Federal regulations
- Physical:
- Communicate effectively and listens.
- Engage in repetitive motion.
- Environmental:
- Standard Office Environment
Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here
Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
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*Sr Contract/Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeUnder general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program....
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*Sr Contract/Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeUnder general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties for the program....
-
*Sr Contract/Grant Coordinator
1 week ago
Oklahoma City, OK, United States University of Oklahoma Full timeJob Description Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties...
-
*Sr Contract/Grant Coordinator
2 weeks ago
Oklahoma City, OK, United States University of Oklahoma Full timeJob Description Under general supervision, provides administrative support to a state or national level sponsored grant or contract program by coordinating the program activities, attending meetings, preparing reports, recruiting for the program, analyzing data, prioritizing tasks, preparing grants, distributing information, and performing accounting duties...
-
*Contract/Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeThe Contract/Grant Coordinator position responsibilities include providing support to the business team lead in the management and oversight of hundreds of contract agreements, 20-50 sponsored grants (depending on the year), and over 100 accounts. Duties: Contract Oversight. Establishes, maintains, modifies, and tracks all incoming professional service...
-
*Contract/Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeThe Contract/Grant Coordinator position responsibilities include providing support to the business team lead in the management and oversight of hundreds of contract agreements, 20-50 sponsored grants (depending on the year), and over 100 accounts. Duties: Contract Oversight. Establishes, maintains, modifies, and tracks all incoming professional service...
-
*Contract/Grant Coordinator
7 days ago
Oklahoma City, OK, United States The University of Oklahoma Full timeThe Contract/Grant Coordinator position responsibilities include providing support to the business team lead in the management and oversight of hundreds of contract agreements, 20-50 sponsored grants (depending on the year), and over 100 accounts. Duties: Contract Oversight. Establishes, maintains, modifies, and tracks all incoming professional service...
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*Pre Award Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeThe University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all...
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*Pre Award Grant Coordinator
1 week ago
Oklahoma City, OK, United States The University of Oklahoma Full timeThe University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve the lives of all...
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*Pre Award Grant Coordinator
2 weeks ago
Oklahoma City, OK, United States University of Oklahoma Full timeJob Description The University of Oklahoma College of Medicine is the largest component of the University of Oklahoma Health Sciences Campus and is at the center of OU Health, the state's most comprehensive academic health system. Our mission is leading health care - in patient care, education and research. Through our combined efforts, we strive to improve...
