Receptionist

2 weeks ago

Salinas, CA, United States Leavitt Group Full time
Receptionist

Location: Salinas, CA
Organization: Leavitt Central Coast Insurance Services

A Leavitt affiliate, Leavitt Central Coast in Salinas, CA is looking to add a Receptionist to their busy office.

Description

The Receptionist is responsible for receiving incoming calls at the agency, directing calls to the appropriate destination based on the nature of the caller's business, greeting visitors, and supplying information regarding the organization to the general public, clients, and customers, both on the phone and face to face. Additional responsibilities include receiving, distributing, and sending all agency mail and facsimiles.

Essential Duties and Responsibilities
  • Greets and directs clients and visitors.
  • Answers, screens, and transfers inbound phone calls.
  • Screens calls for unsolicited sales presentations.
  • Receives daily incoming mail and distributes it to the appropriate individuals.
  • Handles all outgoing priority mail items for the agency.
  • Distributes incoming facsimiles to the appropriate individual.
  • Monitors outgoing facsimiles to ensure they are sent.
  • Maintains a professional-looking reception area.
  • Organizes, monitors, and restocks office supplies.
  • Schedules meetings, appointments, and travel for managers or supervisors as requested.
  • Sets up agency customer files (computer and/or paper).
  • Prepares memos, correspondence, reports, and other documents.
  • Assists personal and commercial lines departments with data entry to customer accounts.
  • Performs a variety of other clerical duties as required by the agency.
Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have a valid, in-force driver's license with an MVR acceptable to the agency. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
  • Minimum High School Diploma or GED
  • 3 months related experience and/or prior typing or data input position
Skills and Knowledge

Language Skills
  • Must be able to read, write, and verbally communicate using the English language.
  • Ability to comprehend simple instructions, short correspondence, and memos.
  • Must be able to communicate information and respond to questions (verbally and in written form) effectively with clients, company personnel, and others.
Mathematical Skills
  • Perform basic math calculations such as addition, subtraction, multiplication, and division.
Computer Skills
  • Basic knowledge of a word processing program and a spreadsheet program is required.
  • Typing skills or prior data input experience is mandatory.
Reasoning Ability
  • Must have the ability to deal with problems involving several concrete variables in standardized situations.
  • Ability to apply common sense understanding, interpret, and carry out instructions furnished in written or oral form in insurance and general office situations.
  • Must be able to work with minimal supervision.

Benefits

Leavitt Central Coast offers a competitive benefits package, including an hourly rate of $22.00 per hour, a Health Plan, a 401(k) with company matching, paid time off, vacation, sick days, and a Wellness Program.

Other

This position is 8-5 (or 830 to 5 or 8 to 430 with half hr. lunch break). Full time position in office only (no hybrid schedule available).

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