Document Management Specialist

5 days ago

Oak Ridge, TN, United States MSTI Full time
Document Management Specialist

We are seeking a detail-oriented and technically proficient Document Management Specialist with hands-on experience using Bentley AssetWise ALIM to support enterprise-level document control and asset lifecycle information management. This role will be responsible for configuring, maintaining, and optimizing document workflows, ensuring data integrity, and supporting cross-functional teams in managing engineering and operational documentation.

Responsibilities
  • Administer and maintain Bentley AssetWise ALIM for document control and asset information management.
  • Configure document workflows, metadata schemas, and user permissions to align with organizational standards.
  • Support project teams in uploading, reviewing, and approving engineering documents and drawings.
  • Ensure compliance with document control procedures and regulatory requirements.
  • Train and support users on ALIM functionality, best practices, and troubleshooting.
  • Collaborate with IT, engineering, and operations to integrate ALIM with other enterprise systems.
  • Monitor system performance and implement improvements to enhance usability and efficiency.
  • Generate reports and dashboards to track document status, revisions, and audit trails.
Qualifications
  • Proven experience with Bentley AssetWise ALIM, particularly in document management and asset lifecycle workflows.
  • Strong understanding of document control principles, versioning, and metadata management.
  • Familiarity with engineering documentation (e.g., drawings, specifications, datasheets).
  • Experience in industries such as infrastructure, utilities, transportation, or oil & gas is preferred.
  • Excellent organizational and communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.
Preferred Skills
  • Knowledge of integration with systems like ProjectWise, SharePoint, or ERP platforms.
  • Experience with data migration and system configuration in ALIM.
  • Understanding of ISO standards related to document control and asset management.
  • Basic scripting or automation experience within ALIM or related platforms.

Benefits:

All eligible employees enjoy an excellent benefits package, including medical/dental/vision insurance, short/long-term disability, life insurance, 401(k), paid time off including holidays, and tuition reimbursement.

EEO Statement:

MSTI is an equal-opportunity employer. All qualified candidates, including individuals with disabilities and protected veterans, are encouraged to apply. MSTI is an E-Verify employer. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: HR@.

EEO Employer/Vet/Disabled

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