Executive and Personal Assistant

At GameStop, we are committed to providing exceptional service and delivering the latest and greatest in gaming products to our customers. As a leading global retailer of video games, electronics, and gaming merchandise, we take pride in offering a wide range of products that cater to the needs and desires of gamers worldwide. Our mission is to create unforgettable experiences for our customers by constantly pushing the boundaries of what's possible. Whether you're a hardcore gamer or just starting out, we've got something for everyone. Join us in our mission to shape the future of gaming and bring the best gaming products to the world

Position Overview: The Executive and Personal Assistant provides comprehensive, 24/7 support to an executive by managing both professional and personal responsibilities. This role ensures the smooth operation of the executive's daily life, handling administrative tasks, scheduling, and personal needs to maximize efficiency and productivity. The position requires high availability, flexibility, and a proactive approach to meet the demands of a dynamic lifestyle. This position is located in Miami, FL.

Key Responsibilities:

Professional Responsibilities:

Manage complex calendars, scheduling meetings, appointments, and travel arrangements.

Prepare and edit correspondence, presentations, and reports.

Handle confidential and sensitive information with discretion.

Meeting and Communication Management:

Coordinate and prioritize meetings, prepare agendas, take minutes, and track follow-ups.

Act as the primary liaison between the executive and internal/external stakeholders.

Screen, prioritize, and respond to emails and phone calls on behalf of the executive.

Project Coordination:

Assist with corporate initiatives and special projects as directed by the executive.

Conduct research and compile information to support decision-making.

Operational Efficiency:

Manage budgets, process expense reports, and oversee vendor relationships.

Proactively identify and resolve administrative challenges.

Other Responsibilities:

1. Personal Schedule Management and Related Responsibilities:

Organize personal appointments, family commitments, and social events.

Ensure a seamless integration of personal and professional calendars.

Handle personal matters, including errands, bill payments, and reservations.

Oversee household operations and related matters, including liaising with staff, contractors, and service providers.

3. Travel and Event Coordination:

Plan and organize domestic and international travel, including itineraries, accommodations, and transportation.

Assist with planning personal and professional events.

4. Special Projects:

Manage personal projects or family-related initiatives.

Research and provide recommendations for purchases, experiences, or activities.

Qualifications:

Proven experience as an Executive and/or Personal Assistant in a high-demand, 24/7 capacity.

Exceptional organizational and multitasking abilities.

Proficiency in office and scheduling software (e.g., Microsoft Office, Google Workspace).

Strong communication and interpersonal skills.

Ability to maintain discretion and professionalism at all times.

Adaptable and proactive approach to solving problems.

Additional Requirements:

24/7 Availability: Must be reachable at all times to address urgent matters and last-minute changes.

Flexibility to work outside of regular business hours, including evenings, weekends, and holidays as needed.

Ability to handle competing priorities and manage a fast-paced, demanding environment.

Strong understanding of personal and professional boundaries.

This 24/7 role requires a highly organized, detail-oriented, and trustworthy individual who can balance a wide range of responsibilities with professionalism, discretion, and efficiency.