Project Support 3
6 days ago
Location: Birmingham, AL
Application Deadline: 1/9/26
Summary:
The Project Support Specialist plays a vital role in assisting project teams to achieve their goals efficiently. They collaborate with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery.
Responsibilities:
- Documentation and Coordination: Maintain project documentation, including schedules, meeting minutes, and progress reports. Coordinate meetings, track action items, follow up on deadlines, and provide responses for customer updates. Manage documentation storage process, upload project intake forms and proposal forms. Assist in developing project proposals and acquiring deliverable estimates from vendors. Support project file consolidation efforts.
- Resource Management: Assist in resource allocation, ensuring the right people are assigned to tasks. Monitor resource availability and resolve conflicts.
- Risk Management: Identify project risks, assess their impact, and propose mitigation strategies. Work closely with the project manager to minimize risks.
- Communication: Facilitate communication among team members, stakeholders, and external partners. Ensure everyone is informed about project updates and changes. Participate in project update meetings with customers and vendors as required.
- Quality Assurance: Review project deliverables for quality and adherence to standards. Address any discrepancies promptly.
- Budget Tracking: Assist in tracking project expenses, process/approve invoices, capturing accruals, maintaining budget records, and ensuring financial compliance.
Qualifications:
- Education: Bachelor's degree in business administration, project management, or a related field.
- Experience: 10 years of prior experience in project coordination or support roles preferred. Experience with Power Generation or Power Delivery Projects are a plus.
- Skills:
- Excellent organizational skills
- Ability to work at a high pace with large work loads
- Strong attention to detail
- Effective written and verbal communication
- Proficient in computer applications (e.g., Microsoft Word, Excel, SharePoint, PDF) Proficiency in project management tools (e.g., Microsoft Project, Microsoft List, One Note)
- Ability to multitask and prioritize responsibilities
Physical Requirements:
- Role may require physical use of ladders and stairway use, climbing and accessing hard to reach locations as needed.
Genesis Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/
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