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Tradeshow & Events Coordinator
2 weeks ago
Location: Remote, Hybrid or Hoboken, NJ
Department: Revenue
Reports to: Director, Marketing and Communications
About Us
Quantum Computing Inc. is a quantum hardware and software company on a mission to accelerate the value of quantum computing for real-world business solutions, delivering the future of quantum computing, today. The company provides accessible and affordable solutions with real-world industrial applications, using nanophotonic-based quantum entropy that can be used anywhere and with little to no training, operates at normal room temperatures, low power and is not burdened with unique environmental requirements. QCi is competitively advantaged delivering its quantum solutions at greater speed, accuracy, and security at less cost. QCi's core nanophotonic-based technology is applicable to both quantum computing as well as quantum sensing and imaging solutions, providing QCi with a unique position in the marketplace. QCi's core entropy computing capability, the Dirac series, delivers solutions for both binary and integer-based optimization problems using over 11,000 qubits for binary problems and over 1000 (n=64) qubits for integer-based problems, each of which are the highest number of variables and problem size available in quantum computing today. Using the Company's core quantum methodologies, QCi has developed specific quantum applications for AI, cybersecurity and remote sensing, including its Reservoir Photonic Computer series, reprogrammable and non-repeatable Quantum Random Number Generator and LiDAR products.
Position Description
We're seeking a highly organized, proactive and process oriented Tradeshow & Events Coordinator with at least 2 years of prior experience in tradeshow and event logistics. This person will be responsible for planning and executing QCi's presence at industry conferences, trade shows and hosted events.This role will be approximately 75% focused on events and tradeshows, with the remaining 25% dedicated to supporting general marketing administration.
Duties & Responsibilities
Events & Tradeshows (75%)
- Oversee the end-to-end coordination of QCi's tradeshow and event presence, including booth logistics, shipping, vendor and show management, registration, and on-site support (as needed).
- Manage and maintain the company's master tradeshow and events calendar, ensuring all key dates, deadlines, and internal planning meetings are up to date and communicated.
- Track and coordinate all event-related personnel, including attendee lists, speaker submissions, booth staffing and travel arrangements.
- Develop and manage event timelines and budgets, ensuring all deliverables are executed on time and within scope.
- Collaborate closely with internal stakeholders to align event strategy with overall business and marketing goals.
- Serve as the primary liaison with event organizers, contractors, and booth vendors, ensuring seamless communication and execution.
- Capture, organize, and track leads generated at events, and coordinate timely follow-up in partnership with the sales and marketing teams.
- Maintain and evaluate an annual industry events calendar, identifying new opportunities to increase brand visibility and engagement.
- Lead post-event wrap-ups, including lead processing, internal recaps and performance reporting.
- Own all conference-related deliverables, such as signage, marketing collateral, branded giveaways, speaking applications and lead capture tools.
Marketing Admin Support (25%)
- Assist in the development of marketing collateral and event materials.
- Provide administrative support to the marketing team as needed.
- Help maintain brand consistency across event and digital materials.
- Assist with administrative aspects of social media, including scheduling posts, organizing content and tracking engagement metrics.
- Help with campaign reporting, list management and CRM updates.
Required Skills & Experience
- Minimum 2 years of experience coordinating tradeshows, conferences or corporate events.
- Bachelor's Degree (a BA in Marketing or Communications is preferred)
- Comfortable juggling multiple deadlines and priorities.
- Experience managing vendors and budgets.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, Google Workspace and ideally one or more marketing tools (e.g., HubSpot and/or Salesforce).
- Strong project management and organizational skills.
- Willingness to travel as needed for events (estimated 15-25% of the time).
Preferred Qualifications
- Experience in B2B tech, photonics or emerging technology sectors.
- Familiarity with booth design, shipping logistics and event technology platforms.
- Design experience (Figma, Canva, Adobe Creative Suite).
- Having experience working at/coordinating international trade shows.
- Having experience with photonics-based industry associations.
Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.
Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.
