Procurement Specialist

Working Title: Procurement Specialist

Job Class: Buyer 2

Agency: Housing Finance Agency

• Job ID : 90847

• Location : St. Paul

• Telework Eligible : Yes

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 12/19/2025

• Closing Date : 01/09/2026

• Division/Unit : Procurement and Contracting

• Work Shift/Work Hours : Day Shift

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $26.43 - $38.55 / hourly; $55,185 - $80,492 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 214 - MAPE

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

• Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) is available per the State of Minnesota policy.

• Candidates residing in Minnesota within 50 miles of our St Paul office may be eligible to telework up to 50%.

• Candidates residing in Minnesota and more than 50 miles from our office may be eligible to telework more than 50%.

• Candidates residing in Wisconsin within 50 miles of our office may be eligible to telework up to 50%.

• Candidates who do not reside in Minnesota or within 50 miles of the office in Wisconsin are not eligible to be hired, unless planning to relocate within 50 miles of the office.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Housing is hiring We're a mission-focused financial institution looking for a Procurement Specialist for our centralized Procurement, Contracting and Grants Management Department. This position serves as the agency's certified procurement specialist/buyer managing and executing all purchasing for the agency. The position serves as an expert on effective and equitable procurement and provides direction, guidance and oversight to divisions and departments to ensure compliance with state statute, rules, the Department of Administration and the agency's purchasing policies and procedures. It is also responsible for the development and implementation of related policies and procedures and providing training to agency staff.

Essential Job Duties

• Conduct effective and equitable purchasing within state law, statute, rules, Department of Administration's and agency's policies, procedures and processes to meet the agency needs for services, supplies and equipment.

• Serve as an agency expert on procurement and provide direction, guidance and resources to agency staff during the purchasing process to ensure needs are effectively and efficiently met and problems are resolved timely.

• Analyze purchasing needs and make decisions on the proper method of procurement; direct staff on the proper process to remain compliant and review submitted purchasing requests for completeness and accuracy.

• Promote, monitor and evaluate the agency's equity in procurement goals including identifying possible Targeted Group, Economically Disadvantaged and Veteran-Owned vendors to meet agency need, ensure accurate reporting and evaluate how to increase utilization of targeted vendors.

• Support, identify, develop, implement and maintain agency purchasing policies, procedures, processes, resources and forms utilized by staff.

• Provide training and resources to agency staff regarding purchasing procedures, processes and required forms to ensure compliance and reduce or eliminate violations; provide introductory procurement training to new staff as part of their onboarding as appropriate.

• Create, maintain, and manage accurate purchase orders in the State-Wide Integrated Financial Tools (SWIFT) accounting and procurement system and maintain proper documentation for all purchase orders in agency records.

• Complete monthly purchase order reviews, close zero balance purchase orders, monitor encumbered amounts and address any issues identified in the review, including POs needing prompt payment and those that may need additional funding added.

• Complete and manage the fiscal year end reviews of purchase orders, including closing of purchase orders, ensuring adequate funding remains on purchase. orders for final year-end payments and certification of necessary purchase orders.

• Complete and manage the creation of new fiscal year purchase orders, including overseeing the establishment of new fiscal year blanket purchase orders.

• Complete initial review of various types of third-party agreements for unenforceable terms, coordinate legal review and negotiation with vendor.

• Lead, manage and maintain P-Card administration for the agency including reviewing monthly P-Card statements and supporting documentation for accuracy, proper use and compliance, address denied P-Card transaction and requests for new P-Cards or removal of access when appropriate.

• Support, identify, develop, implement and maintain P-Card procedures and processes to be used by agency staff and provide ongoing training to P-Card holders.

• Represent the agency at various enterprise-wide meetings, community procurement fairs and events.

• Perform other duties as assigned.

Minimum Qualifications

To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

• Two (2) years of advanced technical/professional level experience in purchasing, developing and evaluating specifications and issuing purchasing orders and encumbering contracts.

• A Bachelor's degree in Business Administration, Finance, Accounting, Public Policy or Administration may substitute for one (1) year of professional experience OR an Associate's degree in the above fields may substitute for six (6) months.

• Two (2) years of experience working with the Statewide Integrated Financial Tool (SWIFT) accounting and procurement system, including reporting functionality.

• Must currently have Authority for Local Purchase (ALP) certification at the $25,000 level.

• Working knowledge of state statutes, principals, practices, and procedure regarding government purchasing and contracting.

• Experience drafting, publishing, and managing Request for Bid.

• Experience drafting, reviewing, and interpreting contracts and general contracts management, including development and drafting of scope of work, deliverables, and outcomes.

• Experience with reading, comprehending, researching, and analyzing state laws, regulations, policies, procedures and guidelines as they relate to purchasing and procurement with the ability to apply them to individual circumstances.

• Experience with project management, including leading processes with tight timelines, adjusting to changing priorities, strong organizational skills, and attention to detail.

Preferred Qualifications

• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

• Authority for Local Purchase (ALP) certification or experience at the $50,000 level.

• Experience with SWIFT Enterprise Performance Management (EPM) Data Warehouse reporting.

• Experience drafting and implementing policies, procedures, and related resources.

• Experience with professional technical contracts, interagency agreements and other contracts.

• Demonstrated communication skills, including ability to comprehend and communicate complex information in plain language to a broad audience, including internal and external customers.

• Experience with applicable state and federal laws, rules, regulations that relate to procurement and contracting using state and federal resources.

• Experience with public sector procurement and contracting processes.

Physical Requirements

Requires moving office items such as file folders and small office tools.

Additional Requirements

This position requires successful completion of the following:

• Reference Checks.

• Job related background checks.

• Conflict of Interest Disclosure.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.