Member Events Coordinator

2 weeks ago

Palm Beach, FL, United States Henry Morrison Flagler Museum Full time

Benefits:

403(b) matching

403(b)

Dental insurance

Health insurance

Paid time off

Vision insurance

The Member Events Coordinator is responsible for supporting the Member Services department via the general management of Member Events. In addition to working closely with other team members, the Member Events Coordinator will be fully dedicated to the effective management of Museum sponsored events as well as private Member Events, which includes the management of Membership and Member Event documentation and communications, the development and ongoing upkeep of event management tools and resources, and the coordination and management of Museum-approved vendors.

Duties & Responsibilities

Schedule and track Museum Site Visits

Manage Member Events spreadsheets, ensuring all content is kept updated Compile all Member Event data for each event, including Event Plans, Vendor Agreements, Certificates of Insurance, and more

Upkeep and disseminate all Member Event Documents, including Member Event Guidelines, Member Event Agreements, and more

Collect and track all Member Events related billing, including Membership Dues Invoices, Member Event Fees, and Refundable Damage Deposits

Process payments along with issuing Member Events related bills, receipts and invoices

Create invitation lists for Museum sponsored events and manage mailing

Maintain the shared Member Events calendar updated

Upkeep of all event-related folders, both digital and analog

Produce and distribute Event Timelines and coordinate across multiple departments, including Curatorial, Visitor Services, Public Affairs, Facilities, and more

Maintain detailed notes and continuously update and organize Vendor files

Act as a point of contact for Vendors and manage vendors expectations on all Member Events related communications

Track event anniversaries and collaborate with event managers for all communication tasks

Qualifications

At least 1 to 3 years of experience in event management, communications, membership programs, or related fields

·Bachelor's degree in event management, marketing or another related field

·Deep and current knowledge of event and membership management

Excellent interpersonal and communicational skills, both verbal and written

Demonstrated leadership, teambuilding, communications, project management and financial management skills

Positive attitude, good interpersonal skills, flexibility and commitment to collaboration, customer service, strategy and innovation

·English fluency

Qualified applicants should submit a cover letter and resume.

The Flagler Museum is an Equal Opportunity Employer. The Museum is a smoke-free environment and drug-free workplace. Background checks are conducted as a condition of employment.

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