Board of Directors Treasurer

We are an all volunteer run non-profit with 2 major events each year-the Dragon Egg Hunt in May and the School of Magic in the fall. We raise funds from the community and have a pop up Wizard Store to fund our events. We are looking for a treasurer to review our finances and present them to the board quarterly.

Qualifications:

Strong financial expertise (including accounting, budgeting, and forecasting), excellent communication and analytical skills to present financial information clearly, and a high level of integrity and ethical standards. While a formal degree in accounting or finance is preferred, a proven track record, knowledge of financial software, and dedication to the organization's mission are also highly valued qualifications.

Responsibilities:

All Members of the Board

• Act in the best interest of the organization
• Understand the roles and responsibilities of being a board member
• Know the organization’s mission, policies, programs and needs
• Faithfully read and understand the organization’s financial statements
• Ensure they avoid conflicts of interest including operating in the best interest of the organization not in self-interest or the interest of a stakeholder group
• Serve as active advocates and ambassadors for the organization and fully engage in identifying and securing the financial resources and partnerships necessary for the organization to advance its mission
• Leverage connections, networks, and resources to develop collective action to fully achieve the organization’s mission
• Give a meaningful personal financial and/or time donation
• Help identify personal connections that can benefit the organization’s fundraising and reputational standing, and can influence public policy
• Prepare for, attend, and conscientiously participate in board meetings, organizational meetings, and events
• Participate fully in one or more committees
• Championing the organization and advocating its mission to internal and external stakeholders

Treasurer

• Charged with overseeing the reporting of an organization’s finances
• Accounts for and reports on the funds, budget, and expenditures of the organization
• Signing authority on financial documents
• Oversee the management of the financial affairs of the organization, often including such basic tasks as selecting a bank, reconciling bank statements, and managing cash flow.
• Create and maintain systems for ensuring the organization’s ongoing solvency and oversee the development of the organization’s financial policies such as: check signing authority, expense reimbursement, credit card usage, and petty cash policies.
• Be responsible for preparing, or facilitating the preparation of an annual budget, as well as regularly monitoring and comparing the actual revenues and expenses incurred against the budget.
• The budget should be reviewed and approved by the board, however, the Treasurer should be prepared to explain and justify the document.
• The Treasurer should keep the board apprised of key financial events, trends, and concerns, and her assessments of the organization’s fiscal health.
• Be responsible for completing, or ensuring the completion of, required financial reporting forms (including the IRS Form 990) in a timely manner and making these forms available for the board’s review.
• Ensure accurate and complete financial reporting and proper maintenance of financial records and information/tax returns
• Be able to translate financial concepts and information for board members who do not have financial backgrounds or substantial financial experience.
• Develop and enforce strong internal controls and financial management policies
• Regularly assess risks and whether and how such risks should be mitigated
• Keep a calendar of filing requirements and deadlines and have clear assignments (with backups) to help ensure they are all met in a timely manner
• Have the organization’s financials audited whenever required or advisable
• Reviews the annual audit and answers board members’ questions about the audit
• Works with the Secretary to ensure reports are distributed to the board in advance of meetings
• Leads discussion of the financial reports at board meetings
• Assists the President in preparing the annual budget and presenting the budget to the board for approval