Proposal Coordinator

6 days ago

Seattle, WA, United States Magnusson Klemencic Associates Full time

Magnusson Klemencic Associates (MKA) is an award-winning, 150-person structural and civil engineering firm founded 105 years ago with offices in Seattle and Chicago. We are seeking a full-time Marketing Coordinator to work collaboratively with our Marketing team and Senior Leadership as we pursue world-class structural and civil engineering projects in the U.S. and around the world. This position will work in person at our Seattle office.

Essential Functions

The primary focus of the Marketing Coordinator is preparing and writing marketing proposals, as well as supporting the internal operations of MKA's Marketing Department. A successful candidate will:

  • Serve as an integral member of the Marketing team, participating in meetings, strategy sessions, and department projects
  • Bring a positive attitude with a strong desire to learn about engineering/the AEC industry and our processes and programs looking for opportunity to grow within your role/strengthen our department
  • Effectively create, write, and revise proposal content using MKA brand-standards and templates within MS Word, Adobe, and InDesign, working through multiple drafts with peer reviews from both Marketing and Engineering leads
  • Demonstrate excellent and conscientious writing and editing ability for technical and non-technical content
  • Perform detailed logging and maintenance of CRM system (Deltek Vision) data, collecting and recording ongoing pursuits and firm project, employee, client, and contact information
  • Work with MKA Senior Leadership to create unique, high-quality, winning proposal responses and marketing materials
  • Collaborate and communicate effectively with internal colleagues and external clients
  • Work independently to meet deadlines, be a self-starter, and show initiative to take on new projects
  • Engage in regular marketing administrative tasks
Requirements
  • Excellent writing, editing, and proofreading skills
  • Critical thinking skills
  • Ability to multi-task and schedule day/week around multiple ongoing deadlines and other work
  • Excellent verbal and written communication and interpersonal skills, applied with a high degree of professionalism
  • Collaborative and clear communication
  • Detail-oriented and organized with excellent note taking skills
  • Strong eye for layout and design when preparing proposals and using brand templates
  • Forward-facing and customer service oriented, ready to assist and engage engineers with their daily marketing needs and provide information to clients through various communication platforms
  • Willingness to engage technical and non-technical staff focused on enhancing understanding of technical information
  • Excellent time management skills, including organization and prioritization
  • Alignment to company brand standards
  • Works well as both a team player and independently, showing initiative and appreciation for critique and feedback from colleagues
Qualifications
  • Bachelor's Degree in English, Creative Writing, or Journalism or 3+ years of reliable work history in a related field (marketing or communications with references) and a strong writing background
  • Writing samples demonstrating strong business communication, grammar, and punctuation skills
  • Proficiency using marketing and presentation software is preferred. May include experience with:
- Acrobat and InDesign Creative Suite programs

- Microsoft Office Suite (Word, Outlook, Excel)

- Open Asset

- Deltek Vision

To Apply
  • Applicants must submit a pdf of their resume and a self-authored, business-related writing sample as a single pdf

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