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Program Management Support Specialist
2 weeks ago
Program Management Support Specialist
WORK LOCATION:Hanscom AFB, MA
Salary Range:$105-$125,000 annually*
*depending on experience, certifications, and qualifications
JOB STATUS: Full-time; salaried
SECURITY CLEARANCE: MUST have an active US Secret clearance
Astrion has an exciting opportunity for a Program Management Support Specialist providing support to the Aerospace Management Systems Division (AFLCMC/ESA), which is within the USAF Electronic Systems Directorate and located at Hanscom AFB, MA.
The Aerospace Management Systems Division develops, delivers, and sustains air traffic management, CNS/ATM avionics expertise, and weather sensing and forecasting capabilities in support of military, civil, allied, and foreign military sales customers.
This position supports the Fixed Base Weather Systems (FBWS) program and provides comprehensive acquisition program management, reporting, contractor coordination, and project execution support. The role is aligned to the Front Office Group (FOG), which enables division-level execution and supports the Senior Materiel Leader and Integrated Product Teams through centralized program execution and administrative oversight.
REQUIRED QUALIFICATIONS / SKILLS:
- Clearance: Must currently hold and be able to maintain an active Secret Clearance.
- Citizenship: Must be a US citizen
- Education: Bachelor's Degree in a related field and at least three years of experience in the respective technical / professional discipline being performed, three of which must be in the DoD OR,
- Seven years of directly related experience, five of which must be in the DoD.
- Experience in DoD acquisition program management, especially in an acquisition Program Office environment.
- Proficiency with MS Office and related tools.
- Excellent written and verbal communications skills.
RESPONSIBILITIES:
Program Reporting & Communication:
Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO). These reports provide a concise overview of project focus, activities, and progress, facilitating informed decision-making.Author, maintain, and disseminate critical program documentation, including:
- Monthly Activity Reports (MARs) - Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments.
- PEO (Program Executive Office) Activity Reports (PARs) - Delivering high-level insights to executive leadership regarding program status, risks, and opportunities.
- Acquisition Planning Baselines (APBs) - Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints.
- Notice To The Field (NTTF) - Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance.
- Ensure all reporting accurately reflects key program performance indicators, including:
- Achievement of key milestones and deliverables.
- Progress against scheduled activities for the upcoming quarter.
- Detailed schedule planning, incorporating critical dependencies and timelines.
- Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum.
Program Management & Risk Mitigation:
- Continuously monitor project activities to ensure strict adherence to contract terms and conditions.
- Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program.
- Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays.
Contractor Support & Coordination:
- Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration.
- Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations.
- Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements.
- Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information.
Project Execution and Delivery:
- Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout.
- Demonstrate expertise in managing projects such as:
- Mass Labeling Project - Streamlining and improving labeling processes across the FBWS infrastructure.
- Technical Order (TO) Consolidation Project - Reducing redundancy and improving efficiency in documentation by consolidating TOs.
- Publication of TO Consolidation - Ensuring seamless dissemination of consolidated TOs to relevant stakeholders.
Program Support Functions:
- Provide critical program support by identifying, locating, and providing relevant documentation to stakeholders.
- Assist in the preparation, review, and editing of program-related documents, ensuring clarity, accuracy, and adherence to established standards.
- Apply analytical and problem-solving skills to identify challenges, develop effective solutions, and contribute to process improvements across the FBWS program.
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