Senior Payroll Tax Analyst

Senior Payroll Tax Analyst

Job Locations

US-RI-Providence

Requisition ID

2025-11313

Category

Accounting and Finance

Overview

Gilbane is looking for a Senior Payroll Account Tax Analyst to join our team Under general direction of the Payroll Manager/Director, oversees employer and employee tax related functions within payroll while adhering to Federal, State/Provincial and Local tax regulations as well as vendor requirements. Insures timely and accurate filing and payment of taxes. Researches and rectifies inquiries from employees and external agencies related to filings, payments, and audits. Internally analyzes and audits payroll tax setup within the payroll system and vendor tax system. Compiles and reports payroll financials related to international assignees and business traveler taxation. Involved in testing of payroll tax updates in the payroll system. This role requires in office presence in Providence, RI.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more

We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane's core value of Caring and "People First" workplace culture. You seek to listen in order to understand and can convey information clearly. You're a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You're someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane's: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What's in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

• Timely and accurate filings of the payroll tax returns through ADP for multiple entities.
• Monitor, manage & reconcile payroll taxes at the employer and employee level and responsible to work any audits internal or external that arise.
• Reconcile in-house payroll data to federal, state, & local payroll tax payments and returns for all entities in multi-jurisdictions on a period/quarterly/annual basis.
• Process tax amendments & W2c's through ADP as needed.
• Reconcile payroll taxes to the general ledger and work with accounting to book adjusting entries.
• Administer annual W2 processes timely through ADP including reconciliation of 941'2 to W2's for all entities.
• Research, resolve and respond to notices from federal, state and local agencies.
• Communicate with local and state agencies to apply for tax ID's and to close old accounts as necessary.
• Investigate new tax compliance regulations and plan to implement necessary changes.
• Assist teammates with questions and facilitate adjustments with the processing team.
• Provide general payroll support to the payroll team.
• Work on special projects as assigned by manager.

Qualifications

EXPERIENCE/EDUCATION:

• Strong knowledge of payroll tax compliance including federal regulations, multi-state taxation, reciprocity rules, and annual wage base limits for taxes and benefits.
• 5+ years' experience in automated multi-state payroll tax processing, including compliance issues, ADP preferred but not required.
• Experience interacting with Systems, Programming and Human Resource teams.
• Experience with in-house payroll system setup, support and processing
• Strong working relationship with tax authorities for a multi-state organization

KNOWLEDGE, SKILLS & ABILITIES:

• Bachelor of Science degree in Accounting (or similar); CPP a plus
• Strong accounting skills, detail oriented, aptitude for figures
• Critical thinking and comprehensive research and root cause analysis
• Interpersonal & analytical skills
• Oral and written communication skills
• Proficient in Excel, Word and Outlook

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Providence, RI, this ranges from $76,300.00-$95,300.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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