Management Analyst

Salary : $67,143.00 - $78,223.00 Annually
Location : North Chicago, IL
Job Type: Part Time
Job Number: 0123
Department: City Clerk's Office
Opening Date: 12/02/2025
Closing Date: 1/30/2026 11:59 PM Central

Description

NATURE OF WORK:
The City Clerk Management Analyst performs both basic and advanced administrative, technical, and analytical support functions in collaboration with the City Clerk's Office. This role contributes to the development and ongoing administration of city programs and services and supports the management of related administrative functions. The position requires handling sensitive and confidential information with a high level of discretion and the ability to manage multiple deadlines.

This position assists with departmental workflow, process improvement, and public relations. The City Clerk Management Analyst will conduct skilled research, generate standard operating procedures, and complete special projects as assigned. Minimal supervision is expected, and independent judgment is essential. The City Clerk Management Analyst plays a pivotal role in overseeing the city's comprehensive records and information management program. This position provides oversight with technical expertise, and supports transparency, legal compliance, and operational efficiency in the City Clerk's Office. This position will manage the City Clerk's Office and provide oversight.

SUPERVISION:
Work is performed under the general direction of the City Clerk. The City Clerk Management Analyst collaborates with staff across departments and divisions and is responsible for prioritizing tasks and identifying appropriate resources to resolve issues. Performance is reviewed through customer satisfaction, project completion, and regular meetings. Guidance is provided through City Code, City Ordinances, departmental policies, and applicable procedures.

PUBLIC CONTACT:
The Management Analyst has regular contact with:
• City employees across departments
• Citizens, business owners, and elected officials
• City Council, committees, boards, and commissions
• Community groups and service providers
Strong interpersonal and presentation skills are required, including the ability to navigate adversarial situations tactfully.
Essential Functions

ESSENTIAL FUNTCTIONS OF WORK (Specific assignment will include some or all of the following):
• FOIA Coordinator: Respond to Freedom of Information Act requests
• Serve as a Notary Public for city-related documentation
• Assist with election preparation, logistics, and voter outreach
• Attend City Council meetings as needed, and transcribe official minutes
• Perform routine typing, answer phones, and log paperwork
• Provide customer service to staff and the public
• Planning and implementing the city-wide records retention schedule and electronic records systems
• Maintain official documents like ordinances, resolutions, contracts, and council minutes
• Responsible for filing, digitizing and organizing official documents and records
• Coordinating responses to subpoenas, legal discovery, and Public Records Act requests
• Interfacing with other departments to ensure consistent records practices across the city
• Assisting with elections and supporting the City Clerk in day-to-day operations
• Maintaining compliance with government codes and legal requirements related to document management

Special Licenses & Requirements

MINIMUM REQUIREMENTS:
• Minimum of 3 years of progressively responsible experience in a city clerk or related role preferred
• Proficient in Microsoft Word and Office Suite
• Knowledge of City Codes and Ordinances
• Experience with electronic records systems, inventory, archiving, and retention schedules
• Ability to coordinate with multiple departments on record-related initiatives
• Strong grammar and writing skills; able to dictate and transcribe minutes
• Ability to research and analyze data, and create, prepare charts, and lists
• Ability to prepare reports, log incoming and outgoing paperwork for documentation purposes
• Ability to perform office procedures to include; routine typing, maintaining files, and answering phone
• Excellent customer service and interpersonal communication skills
• Ability to maintain confidentiality and exercise sound judgment
• Ability to lift and carry up to 25 pounds occasionally
• Ability to work nights as needed.

EDUCATIONAL REQUIREMENTS
• High School Diploma or equivalent required.
• Bachelor's degree from an accredited college or university with major coursework in: Business Administration, Public Administration, or a related field preferred

SPECIAL LICENSES
• Must be a commissioned Notary Public or eligible to become one
• FOIA/Public Records Act certification/training
• Records Management Certification is preferred
01

The City of North Chicago has a 35 mile residency requirement. Are you willing to comply with this requirement?

• Yes
• No

02

Do you have previous experience with bill reconciliation and processing payroll?

• Yes
• No

Required Question

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