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Mail & Supply Clerk / Office Assistant 1 (Stores/Mail)
2 weeks ago
Job No: 497035
Department: MAIL AND MESSENGER
Local Title: Mail & Supply Clerk / Office Assistant 1 (Stores/Mail)
Budget Title: Office Assistant 1 (Stores/Mail)
Work Type: Full Time
Location: Brooklyn, NY
Categories: General Labor & Cleaning
Are you looking to take your career to new heights with a leader in healthcare? SUNY Downstate Health Sciences University is one of the nation's leading metropolitan medical centers. As the only academic medical center in Brooklyn, we serve a large population that is among the most diverse in the world. We are also highly-ranked by Castle Connolly Medical, a healthcare rating company for consumers, among the top 5 leading U.S. medical schools for training doctors.
Bargaining Unit:
CSEA
Job Summary:
The Department of Administrative Services at SUNY Downstate Health Sciences University is seeking a full-time Mail & Supply Clerk / Office Assistant 1 (Stores/Mail). The successful candidate will:
- Perform a range of clerical and logistical support tasks related to the intake, verification, and distribution of supplies and equipment delivered to the hospital.
- Receive and inspect shipments, reconciling packing slips with purchase orders, documenting deliveries, and coordinating the timely routing of items to end-user departments.
- Monitor for damages or discrepancies and communicating with vendors or purchasing staff as needed to ensure resolution.
- Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
- Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.
- Maintain various listings for mail service purposes.
- Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.
- Candidates will have sat for the New York State Department of Civil Service certification examination for Office Assistant 1 (Stores/Mail) and achieved a reachable score on a certified canvass.
- Ability to perform physical tasks such as lifting, moving and unpacking packages.
- Ability to operate material handling equipment such has hand trucks and pallet jacks safely.
- Must have quality interpersonal, organizational, and customer service communication skills.
- Basic PC and iPad computer skills.
55 B/C Qualifications:
- Individuals certified eligible for the 55 B/C program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55 B/C of the Civil Service Law will also be considered. To be considered, you must provide a copy of your letter of eligibility with your response.
- It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Monday to Friday; 8:30am to 4:30pm (Full-Time)
Salary Grade/Rank:
SG-6
Salary Range:
As per civil service guidelines
- $36,232 Base Salary plus $4,000 Location Pay
Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Equal Employment Opportunity Statement:
SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws.
Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply.
If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu
Advertised: November 24, 2025 Eastern Standard Time
Applications close: November 29, 2025 Eastern Standard Time
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