Middle Office Manager
1 day ago
Department: Investments
Employment Type: Full Time
Location: Washington, DC
Reporting To: Managing Director - Investments
Compensation: $165,000 - $200,000 / year
Description
Build and lead the loan-level middle office function that connects portfolio construction, capital markets, accounting, fund administration, servicing, and our repo/warehouse providers. This team ensures clean loan delivery, accurate cash flows, and smooth execution of securitizations, resecuritizations, SMAs, and whole-loan sales.
Key Responsibilities
Loan Settlement, Trade Coordination & Data Integrity
- Own daily and weekly processes tied to loan settlement eligibility, including reviewing loan lists, checking compliance/seasoning requirements, and providing clear decisions to accounting.
- Coordinate all trade files across securitizations, resecuritizations, re-lever transactions, and whole-loan sales.
- Manage reconciliation and tie-outs between Verus, internal systems, servicers, fund admin, and warehouse providers.
- Partner with the data team to ensure accurate loan data loads, refreshes, and ongoing data integrity.
- Oversee investor code changes and servicer updates when loans move between Verus, the funds, third parties, or securitization structures.
- Ensure remittance dates, cash movements, and fees are correctly reflected and reconciled.
- Support EPD/EPO tracking, monthly repurchase workflows, and confirm wires or adjustments with accounting.
- Oversee daily funding activities, including preparing tapes, trust receipt requests, and coordinating with warehouse counterparties.
- Manage key daily and weekly tasks such as location reconciliations, data uploads, servicing updates, and transaction request preparation.
- Provide oversight for FICO updates, SEI files, and other ad-hoc warehouse-related requests.
- Support loan-level reconciliations for resecuritizations, pool combinations, or calls.
- Coordinate SMA activity, ensuring unique structures and restrictions are properly documented and followed.
- Step in as the operational owner for new workflows or processes that don't have a clear home.
- Maintain a clean control environment with exception logs, reconciliations, and break resolution tracking.
- Produce periodic summaries on breaks, settlements, and operational metrics.
- Partner with technology and systems teams on automation, STP opportunities, UAT, and workflow improvements.
- Build, coach, and manage a small team.
- Set expectations, oversee workload, and maintain quality standards.
- Bachelor's degree in Finance, Accounting, Business, Engineering, or related field (MBA/CPA/CFA a plus).
- 7+ years in structured finance operations, middle office, securitization, or mortgage/ABS/MBS operations.
- Strong understanding of loan cash flows, servicing mechanics, and securitization structures.
- Experience with loan-level reconciliation and movement of assets across entities.
- Strong analytical skills, attention to detail, and comfort working with large datasets.
- Effective communicator with strong stakeholder-coordination skills.
- Proficiency in Excel; SQL or scripting a plus.
- Comfortable in a fast-paced, evolving environment.
- Analytical Problem-Solving: Quickly interprets complex loan data, identifies breaks or inconsistencies, and drives accurate resolution with minimal guidance.
- Cross-Functional Collaboration: Effectively partners with capital markets, accounting, servicing, data, fund admin, and warehouse providers to ensure seamless execution and shared accountability.
- Operational Rigor & Controls: Maintains disciplined workflows, strong documentation, clean reconciliations, and a stable control environment even in fast-moving situations.
- Data Accuracy & Integrity: Ensures precision in loan-level data, ownership movements, cash flows, and reporting-recognizing that small errors can have significant downstream impacts.
- Team Leadership & Development: Sets clear expectations, coaches a small but impactful team, and establishes a culture of ownership, responsiveness, and continuous improvement.
- Integrity: Maintains strong controls, accurate reporting, and consistent reliability across sensitive workflows.
- Collaboration: Works seamlessly with accounting, capital markets, servicing, data, fund administration, and external partners to ensure flawless execution.
- Excellence: Drives high standards for data quality, reconciliation, operational precision, and team performance.
- Critical Curiosity: Challenges processes, identifies inefficiencies, and explores automation or workflow enhancements for continuous improvement.
- Invictus medical, dental and vision is covered at 100% for all tiers.
- We offer FSA's for healthcare, dependent care, transit and commuter costs.
- Safe harbor 401(k) match of 4%; employees need 3-months of service to be eligible to participate. No vesting after that.
- $80 per month cell phone reimbursement.
- 20 Days of PTO accrued at the beginning of the year, 10 company holidays and sick time.
- Tuition Reimbursement
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