Office Manager

Job Type

Full-time

Description

Start Date: Immediate

Compensation: $15-25 per hour

Schedule: 190 (school calendar days) plus reduced summer hours

Application Deadline: Open until filled

Status: Full-time Exempt

Supervisor: Director of Operations, AXIS International Academy Fort Collins

Position Overview

The Office Manager serves as the welcoming face and organizational hub of AXIS International Academy. This position ensures smooth daily operations of the front office, supporting students, families, staff, and school leaders. The Office Manager coordinates communication, manages supplies and logistics, maintains student records, supports with attendance, supports volunteers, and upholds safety and school policies. This role also leads school-wide coordination of picture day and the annual yearbook. Requires a professional, solutions-oriented, and mission-aligned individual who thrives in a dynamic school environment.

Key Responsibilities

Front Office & School Culture

• Serve as the primary point of contact for families, visitors, and vendors
• Uphold front office safety and security procedures (e.g., secure entrances, visitor check-in, entrance cameras, staff walkie use)
• Answer phones, manage school inboxes, and route messages appropriately
• Maintain a professional, clean, and welcoming front office space
• Manage school supply inventory, ordering, and HelpDesk office tickets
• Coordinate staff communications including weekly Midweek Minute updates
• Plan monthly staff celebrations and support positive staff culture initiatives
• Greet and assist substitute teachers, providing basic orientation and support upon arrival
• Maintain a positive and supportive relationship with all staff

• Manage volunteer onboarding, training, and communication
• Maintain visitor and volunteer check-in systems and logs
• Act as liaison to the School Accountability Committee (SAC) to support family involvement and volunteer programs

• Serve as back up to the delegated health tech under nurse supervision: administer medication, first aid, and manage illness/injury response
• Maintain health room cleanliness and stock first aid supplies throughout the building
• Follow all health protocols, including documentation and confidentiality.
• Follow and reinforce all safety measures, including ensuring exterior and interior doors are shut and locked at all times, all staff and visitors are wearing proper identification, ensuring all staff have working radios, etc.

• Serve as back up to SHOA in monitoring daily student attendance and inputting excused/unexcused absences
• Assist with student records, registration paperwork, and records requests

• Coordinate school picture days (individual and group) in collaboration with external vendors
• Lead the annual AXIS yearbook project, including layout, content collection and distribution.
• Support the Enrollment & Communications Manager with school tours, enrollment events, and family communications
• Respond to parent questions about enrollment and re-enrollment processes
• Assist with community outreach materials, school-wide event logistics, and recruitment efforts

• Maintains a secure file with updated login information to various business accounts, such as:
• Food ordering for events: Panera, WholeFoods, etc
• Supply ordering to maintain inventory: Amazon, Walmart, Target
• Paper Supplies: Staples

• Maintains a directory of Operational vendors and serves as their first point of contact, ensuring high functioning operational environment, includes but not limited to:
• Service Master (Janitorial Issues)
• All Copy Products (Printer Issues)
• Greeley Lock and Key (Key and Door Issues)

• Embodies AXIS core values: Respect, Empathy, Honesty, Integrity, Responsibility, Perseverance, and Cooperation
• Maintains confidentiality and professionalism at all times
• Enjoys working in a fast-paced, collaborative school environment
• Demonstrates initiative and a solutions-oriented mindset
• Builds strong relationships with children, families, and colleagues

• High school diploma required; associate's or bachelor's degree preferred
• Experience in schools or child-focused settings preferred
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Tech-savvy with proficiency in Microsoft Office Suite and Google Workspace
• Ability to work cooperatively in a fast-paced environment, and manage interruptions with calm efficiency
• Positive, welcoming demeanor with a customer service mindset
• Commitment to AXIS's mission, vision, and values around multilingual education and inclusive practices

• Associate's or Bachelor's degree (business, education, or administration field preferred)
• Bilingual in English and Spanish
• Experience working in a school or public-facing environment
• Familiarity with PowerSchool or other student information systems