Assistant Grants Manager

POSITION SUMMARY

The Assistant Grants Manager is part of the Grants Management team within the Philanthropies department and will provide grants management for one of the Philanthropies initiative areas while also providing administrative support to the Managing Direct and Grants Management team. The Grants Management team includes a Managing Director, a Grants Manager, a System Administrator, a Senior Director of Strategic Learning and Evaluation, and the Assistant Grants Manager. The Assistant Grants Manager works closely with all team members to ensure the smooth operation of the department.

The salary for this role ranges from: $70,800 to $83,000. Please note that this role does qualify for hybrid work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Grants Management

• Works closely with Program team members throughout the grant lifecycle.
• Creates renewal applications for grantee organizations in the grants management database (Fluxx) and supports the scheduling of grant reporting and payments deadlines.
• In Fluxx, reviews proposed grants and conducts due diligence to ensure accuracy and completeness of the database records.
• Maintains accuracy of grantee contact and financial information.
• Prepares and sends grant agreements, ensuring accuracy and completeness.
• Coordinates with Finance and Treasury teams to validate payment contingencies and confirm payment processing.
• Reviews grant reporting submissions for completeness and flags issues for follow up.
• Provides support for Grants Committee Meetings, including: logistical support via coordinating and editing the meeting slide deck, gathering staff attendance, creating the seating chart with the Chief Philanthropy Officer, collaborating with the Rector’s office, IT, and AV regarding meeting logistics, and setting up the conference room.

Administrative Support

• Maintains the Managing Director of Grants Management’s calendar and co-manages the Philanthropies team calendar.
• Manages the departmental inbox and responds to routine inquiries from grantees and staff.
• Schedules team meetings, prepares meeting materials, and handles necessary follow-up.
• Attends meetings, records, and creates meeting minutes to circulate to attendees.
• Creates purchase orders, submits invoices to Accounts Payable, and sends out contracts via Docusign for the Grants Management team.
• Proactively suggests ideas for process or system improvements.

Other

• Adheres to confidentiality rules and all other Trinity Church NYC policies, procedures, and rules.
• Performs all duties in a manner that reflects Trinity’s mission and ways of being.
• Assumes other related responsibilities and special projects as required.

REQUIRED KNOWLEDGE, SKILLS, AND ACTIVITIES

• Meticulous attention to detail and outstanding time management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Experience with meeting planning and related logistics.
• Ability to manage multiple priorities and meet deadlines.
• Collaborative team player with a proactive mindset.
• Demonstrated flexibility when assigned new tasks, new goals, and new systems and processes.
• Available as needed for occasional evening meetings and/or events.

REQUIRED AND PREFERRED EDUCATION, EXPERIENCE, AND CREDENTIALS

• Bachelor’s degree, or the equivalent combination of training and/or work experience in philanthropy and administration.
• 1 – 2 years of experience preferred, with a demonstrated interest in working in faith, philanthropic or nonprofit organizations.
• Knowledge of, or experience with, faith-oriented institutions, most especially the Episcopal Church, preferred.
• Familiarity with Fluxx or other grants management programs, preferred.