Program Coordinator

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Closing Date:
01/19/2026
Type of Position:
Administration - Outreach
Job Type:
Regular

Work Shift:

Sponsorship Available:

No
Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:
COM | Urology Administration

Department's Website:

Summary of Job Duties:
The Program Coordinator will provide a high level of programmatic and administrative support for a department within the College of Medicine, Department of Urology. The primary areas of work will involve high-level administrative duties, program coordination, data collection and reporting, professional document preparation, travel management, purchasing, scheduling, and office support for the department. The Program Coordinator will also work cooperatively with staff in order to maintain UAMS standards of first-class patient care. The incumbent must be detail-oriented, have excellent professional writing, editing, and spelling skills to assist with correspondence and professional presentation development for the Department Chair and faculty within the department. The position communicates with executive and professional leadership positions, both internal and external to UAMS.
Qualifications:

• Bachelor's degree in communications, business, or related field, plus or
  
• HS diploma/GED, plus four (4) years of professional and executive administrative and programmatic support, including professional correspondence and writing experience required.
  

Knowledge, Skills & Abilities:

• Must have strong organizational skills.
  
• Proficient with MS Office programs, including Outlook, Word, Excel, and PowerPoint Point with Intermediate Level Proficiency.
  
• Must have at least 5 years' experience preparing executive-level correspondence, including letters, resumes, CVs, letters of reference, various support letters, and other general and professional correspondence and documents.
  

Responsibilities:

• Coordinates physician outreach engagements and educational programs.
  
• Develops professional presentations utilizing content provided by faculty.
  
• Contracts support.
  
• Prepares productivity reports for the department.
  
• Coordinates continuing education events.
  
• Assists with special projects as needed.
  
• Manages faculty calendars and schedules, coordinating clinical & educational responsibilities.
  
• Updates faculty's curriculum vitae and/or bio sketches as needed.
  
• Assists with the preparation of promotion and tenure packets as needed.
  
• Prepares letters of recommendation.
  
• Assists with renewal of hospital privileges, if needed.
  
• Develops and enters the call schedule.
  
• Coordinates meetings, prepares agenda, and takes minutes as needed.
  
• Assists faculty with acquiring IT support as needed.
  
• Screens and answers calls in a professional and timely manner; properly routes incoming communications to the correct source.
  
• Manages the department's property by maintaining an accurate list and keeping office equipment in working order.
  
• Processes travel and purchasing in Workday and in compliance with UAMS and State policies.
  
• Manages travel (in-state, out-of-state, and international) for the Department Chair and entire department by securing airline tickets, hotel reservations, appropriate ground transportation, and processing meeting registration.
  
• Prepares travel binders and submits timely reimbursements in accordance with state and UAMS guidelines.
  
• Provides faculty with the status of department e-fund budgets.
  
• Manages purchasing/travel encumbrances, ensuring documents are processed in a timely manner.
  
• Orders office supplies as needed and maintains an appropriate level of supplies.
  
• Maintains faculty medical licensures, memberships, and credentialing information, ensuring fees are paid timely.
  
• Assists with the preparation of daily correspondence as needed, including letters of recommendation, letters of support, and letters of intent.
  
• Maintains organized storage of completed written documents for quick and future reference, if needed.
  
• Performs other duties as assigned.
  

Additional Information:

Salary Information:
Commensurate with education and experience

Required Documents to Apply:
List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes

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