Peds-Physician Schedule Coordinator

7 days ago

Fayetteville, AR, United States Medical Associates of NWA Full time
Overview

Northwest Arkansas Pediatrics is seeking a Physician Schedule Coordinator to help keep our providers' schedules running smoothly and support our busy, team-oriented clinic.

This position works directly with the physician who creates the master schedule, building and maintaining provider schedules, updating changes in the EMR, and communicating updates to ensure efficient daily operations. The role also includes a variety of administrative tasks that help our clinic run seamlessly.

If you're detail-oriented, organized, and enjoy supporting a collaborative healthcare team, we'd love to hear from you

Responsibilities:

  • Build, maintain, and update individual provider schedules in the EHR with the goal of maintaining at least three months of future availability; upload and maintain clinic schedules on other employee utilized platforms.
  • Notify all affected leadership staff with immediate provider schedule changes.
  • Communicate appointment changes to patients and/or parents as necessary.
  • Coordinate with new physicians to gather individual scheduling preferences and relay information to leadership staff.
  • Stay informed of receptionist procedures to assist with morning and daily phone coverage as needed.
  • Order and pick up food for lunch meetings
  • Create and maintain schedules for vaccine clinics, including flu and RSV clinics.
  • Manage scheduling and availability for various conference rooms.
  • Distribute the monthly physician on-call schedule to Washington Regional Medical Center and Arkansas Children's Hospital.
  • Orient new pharmaceutical representatives.
  • Monitor and maintain inventory of non-medical office supplies; coordinate timely reordering.
  • Assist in the preparation of reports and support special projects as assigned.
  • Provide administrative support to the leadership staff as directed.
  • Support the Medical Referral Coordinator and Therapy Referral Coordinator in handling referral processes and communication as needed.
  • Perform other related duties and administrative tasks as assigned.
Qualifications:
  • High school or GED, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc.
About Northwest Arkansas PediatricsNorthwest Arkansas Pediatrics, a MANA Clinic, is committed to providing excellent, compassionate care to children and their families. Our pediatricians and staff have 30 years of experience caring for children. Drs. Joe T. Robinson and Terry Payton founded the Northwest Arkansas Pediatric Clinic in 1983 to provide comprehensive care for children from infancy to adolescence. Today, NWAP has 20 board certified pediatricians on staff and locations in Fayetteville and Pinnacle Hills.

About MANA

Medical Associates of Northwest Arkansas (MANA) is an independent physician group that includes family medicine, pediatrics, women's health and an array of specialists and advanced health services.

Our mission is to improve the quality of life by providing compassionate, comprehensive, quality healthcare.
  • Personalized environment
  • Quality patient experiences
  • Physicians that care for your wholistic well-being
  • A learning organization that cares for employees in every stage of career
What We Offer

At MANA, you will receive more than just pay. We offer various benefits that matter most to you. MANA team members are eligible to receive benefits. Below are some of our various benefit offerings:
  • Comprehensive Benefits -
  • Medical & dental
  • 401(K) match and profit sharing
  • Up to 21.5 paid days off (PDO, EID and Perfect Attendance benefits) & 6 days paid holidays; during your first year of employment
  • Employer paid life, long-term & short-term disability benefits
  • One-On-One Training and Development

Medical Associates of Northwest Arkansas (MANA) is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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