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Accounts Payable Specialist

2 weeks ago

Oakland Park, FL, United States The Slate Group Full time
Job Title: Accounts Payable Specialist
Location: Fort Lauderdale, FL 33334
Schedule: Full-time, In-office (8:00 AM - 5:00 PM, Monday - Friday; potential for overtime)

Job Summary:
We are seeking an experienced Accounts Payable Specialist to join our team. This position involves managing high-volume accounts payable transactions while working within NetSuite. The ideal candidate will have expertise in reviewing, auditing, and processing vendor invoices, along with handling reconciliation and internal controls. You will be expected to maintain a high level of confidentiality and help ensure that all accounts payable processes run smoothly and efficiently.

Key Responsibilities:
  • Invoice Processing: Review, audit, and enter vendor invoices into NetSuite.
  • 3-Way Match: Perform a 3-way match of purchase orders (PO), receiving reports, and vendor invoices to ensure accuracy.
  • AR Data Upload: Prepare and upload large accounts receivable (AR) data files into NetSuite.
  • Vendor Interaction: Resolve issues with vendors and handle vendor inquiries promptly and professionally.
  • Vendor Reconciliation: Reconcile vendor statements and ensure all accounts are accurate and up to date.
  • Credit Card Activity: Perform audits and compliance reviews of corporate credit card activity.
  • Wire Transfers: Reconcile invoices to weekly wire transfers to ensure timely and accurate payments.
  • Void Check Process: Manage and process voided checks as required.
  • Check/ACH Processing: Print checks or process ACH transactions as necessary.
  • AR vs. AP Reconciliations: Assist with accounts receivable and accounts payable reconciliations to ensure alignment.
  • Internal Controls: Execute internal controls related to assigned areas and tasks to maintain proper accounting practices.
  • Reporting: Print accounts payable reports, maintain files, and ensure timely reporting.
  • Deadline Management: Complete work in line with department's weekly and monthly deadlines.
  • Coaching and Assistance: Provide guidance and support to internal customers on accounts payable issues.
  • Confidentiality: Maintain a high level of confidentiality with sensitive financial information.
  • Special Projects: Perform other tasks and special projects as assigned by management.
  • 1099 Records: Prepare, maintain, and report 1099 records for applicable vendors.
Qualifications:
  • Proven experience in high-volume accounts payable processing, ideally within the charter school sector or similar environments.
  • Strong knowledge of NetSuite or similar ERP systems.
  • Detail-oriented with strong organizational and problem-solving skills.
  • Ability to perform vendor reconciliations and audits with accuracy.
  • Knowledge of ACH processing, wire transfers, and check printing.
  • Proficiency in Microsoft Excel and other office software.
  • Excellent communication skills, both written and verbal.
  • Ability to work effectively under pressure and meet deadlines.
  • High level of confidentiality and professionalism.