Executive Operations Partner

JOB DESCRIPTION: Executive Operations Partner (EA/Project Manager Hybrid)

Location: Hybrid/Remote (Occasional travel required)
Type: Full-Time
Reports To: CEO, Strategic Behavior Consultants & Key Essentials to Behavior Management, Corp.
Compensation: $65,000-$80,000 DOE + performance bonuses

ABOUT THE ROLE

This is not a traditional administrative assistant position.

This is a high-level strategic operational role supporting a multi-million dollar CEO who leads multiple companies, coaching programs, clinical teams, events, and national speaking engagements.

You will act as the CEO's right hand, ensuring projects move, deadlines are met, communication is clear, and the CEO's time is protected. You will manage operations, events, marketing execution, scheduling, travel, coordination, and content support across brands.

You must be a self-starter, exceptional communicator, and someone who thrives in a fast-paced environment with shifting priorities.

If you need to be micromanaged, told what to do every day, or are easily overwhelmed - this role is not for you.

KEY RESPONSIBILITIES

1. Executive Support
• Manage CEO calendar, appointments, travel, accommodations, and speaking engagements
• Serve as gatekeeper for communication (email, phone, DM, text)
• Draft, edit, and send emails, updates, and internal communications
• Prepare CEO for meetings, events, and presentations

2. Project Management

You will own project timelines and ensure the CEO never has to follow up.
• Create project plans, track progress, and manage deadlines
• Run weekly ops check-ins with CEO
• Coordinate across departments (operations, marketing, HR, clinical)
• Ensure deliverables are completed on time and at high quality
• Anticipate roadblocks before they appear and escalate appropriately

3. Marketing & Content Support

(You do not need to be a designer - but you must organize and execute.)
• Draft social media captions, email content, and content calendars
• Upload and schedule posts across platforms
• Manage Canva assets, graphics, testimonials, and event media
• Track analytics + provide weekly summaries
• Coordinate podcast outreach, collaborations, and media opportunities

4. Event Operations
• Manage logistics for live and virtual events (Built to Scale, True CEO, retreats)
• Handle vendor management (catering, printing, venues, A/V)
• Create registration systems, check-in systems, and communication channels
• Prepare and organize workbooks, materials, and attendee packets
• Support onsite execution (check-in, room setup, media capture)

5. Systems, Processes, and KPIs
• Maintain the CEO Dashboard (KPIs, revenue, registrations, leads)
• Build and update SOPs across departments
• Maintain project boards (Asana/Monday/ClickUp)
• Ensure files, assets, and documents are organized and accessible
• Document and streamline repeatable workflows

WHAT SUCCESS LOOKS LIKE

Within 60-90 days, you will:
• Run weekly ops meetings with the CEO
• Own launch & event execution end-to-end
• Have all CEO communications organized and running smoothly
• Deliver weekly reports without being asked
• Maintain project timelines independently
• Keep the CEO working in her genius zone - not chasing tasks, logistics, or details

REQUIRED SKILLS & EXPERIENCE

You MUST have:
• 3+ years supporting a CEO, COO, or Founder at a fast-paced company
• Strong project management experience
• Excellent written & verbal communication
• Experience managing social media content calendars
• High-level organizational skills
• Ability to prioritize and manage multiple projects simultaneously
• Ability to anticipate needs and work proactively
• Emotional intelligence + executive presence
• High discretion and confidentiality
• Tech fluency
• Google Workspace
• Canva
• Zoom
• Slack
• Asana/Monday/ClickUp
• Mailchimp/ConvertKit
• Social schedulers (Later, Buffer, etc.)

PERSONALITY & WORK STYLE

The right candidate is:
• A finisher
• A problem solver, not a problem reporter
• Comfortable with fast-paced, high-growth environments
• Adaptable & calm under pressure
• Reliable, punctual, consistent
• Able to think 5 steps ahead
• A strong communicator who can handle high-volume communication
• Loyal and committed to long-term partnership

If you can only handle "tasks," this role isn't for you.
If you think like an operator, you will thrive.

BONUS EXPERIENCE (Not required but highly preferred)
• Event planning experience
• Experience in coaching, consulting, or healthcare
• Basic understanding of online marketing funnels
• Familiarity with ABA or behavioral science language (or willingness to learn quickly)
• Experience in creator economy, content scheduling, or brand management

HOW TO APPLY

Please submit:
1. Resume
2. Short video (2-3 minutes) answering:
• Why do you want to work with this CEO?
• Describe a time you managed a fast-moving project.
• What does "owning a task" mean to you?
3. One example of:
• A project plan you've created, OR
• A content calendar you've managed, OR
• An event you've executed

Physical Requirements

Frequent Requirements (4-8 hours): Sitting, standing, walking, simple grasping, power grasping, pushing, pulling, reach above shoulder, reach waist level, reach below waist, reach below knee, ending, twisting, kneeling, squatting, driving personal vehicle. Hand and wrist work, keyboarding, fine manipulation, climbing stairs, lifting/carrying 1- 50lbs.

Note: This job description is not exhaustive and may be subject to change. The position may require occasional availability outside of regular office hours based on the CEO's needs.