Accounts Payable Specialist

2 days ago

Memphis, TN, United States Alco Management Full time
WHO WE ARE

Welcome to ALCO Management, Inc.

Since 1974, ALCO has successfully acquired, developed, and managed thousands of apartments across the Southeast. Our decades of experience have built a tradition of excellence. With a portfolio focused on affordable apartment properties, we excel at managing vibrant communities-places that people are proud to call home.

Our track record, extensive knowledge of the industry, and dedication to excellence set us apart. We provide quality jobs and growth opportunities for our employees and deliver outstanding value for our investors. But at the end of the day, it is knowing that we create homes for families and seniors that inspires us to keep doing it right.

At a Glance:
  • Manages more than 6,000 apartment homes across 9 states
  • Over 40 years of experience in the affordable housing industry
  • Widely recognized as an expert in government housing programs
As an Accounts Payable Specialist, you'll carry forward this legacy by ensuring the accuracy, timeliness, and integrity of ALCO's payables processes-supporting both our communities and the financial health of the organization.

WHY THIS ROLE MATTERS
  • Operational Impact: Your precision and consistency ensure vendors are paid accurately and on time-protecting ALCO's financial reputation and vendor relationships.
  • Collaboration: You'll work closely with Property Accounting, Operations, and Community Managers to ensure financial data is processed efficiently and correctly.
  • Accountability: You'll play a key role in maintaining strong internal controls and supporting compliance with ALCO's accounting policies.
  • Purpose-Driven Work: Every transaction you process contributes to ALCO's mission of Building Community through operational excellence and responsible stewardship.
OUR MISSION, VISION & VALUES

MISSION:
To own, develop, and manage quality affordable rental housing. We will succeed by following our values. Our success will be measured by the strength of the relationships we build with our partners, which includes our residents, employees, investors, and regulators.

VISION:
Building Community

VALUES:
  • CARING: We will develop relationships that demonstrate care and concern for the well-being, growth, and success of our partners, which includes our residents, employees, investors, and regulators.
  • ANTICIPATION: We will be proactive in identifying needs, opportunities, and trends for the benefit of our partners.
  • RESPONSIVENESS: We will respond timely with appropriate urgency and care.
  • GROWTH: We will build upon our relationships to promote the growth and continued success of our company and the communities we serve.
As an Accounts Payable Specialist, you'll model these values every day-through accuracy, collaboration, and professionalism.
ABOUT THE ROLE

The Accounts Payable Specialist supports the daily financial operations of ALCO Management by managing assigned payables for a portfolio of communities. This role is responsible for reviewing, processing, and reconciling invoices while maintaining accurate vendor records and strong relationships.

This position requires strong attention to detail, time management, and the ability to work collaboratively across teams to ensure compliance with internal controls and accounting standards.
WHAT YOU'LL DO

Daily Responsibilities
  • Review invoices for accuracy and appropriate coding before approval and posting.
  • Respond promptly to vendor inquiries to maintain strong relationships and ensure timely resolution of issues.
  • Review and resolve exceptions within the AP processing software.
  • Review utility invoices in the Conservice dashboard for accuracy and proper allocation.
Weekly Responsibilities
  • Process check runs and attach remittance details as needed.
  • Review and verify vendor setup packets for accuracy and upload vendor information into Yardi Voyager.
  • Reconcile purchasing card statements for assigned properties, ensuring backup documentation and proper expense coding.
  • Review vendor Certificates of Insurance and update records prior to payment.
As Needed
  • Coordinate with third-party service providers to push invoices for payment and approval.
  • Partner with vendors to convert payments from paper checks to electronic formats.
  • Provide backup support to the AP team and other accounting functions as requested.
  • Perform other related duties and special projects as assigned to support departmental and organizational goals.
WHAT YOU BRING
  • Education: High school diploma or equivalent required; associate's or bachelor's degree in Accounting or Business preferred.
  • Experience: 2+ years of experience in accounts payable or general accounting preferred; experience in property management a plus.
  • Knowledge: Familiarity with GAAP principles, vendor management, and internal control practices.
  • Technical Skills: Proficiency in Microsoft Office (especially Excel); Yardi Voyager experience preferred.
  • Strengths: Organized, dependable, and detail-oriented with excellent communication skills.
  • Mindset: Accountable, service-oriented, and able to manage multiple priorities with accuracy and efficiency.
WHAT SUCCESS LOOKS LIKE (6-12 MONTHS)
  • Invoices and payments are processed accurately and on time for all assigned properties.
  • Vendor relationships are strong, with minimal payment delays or exceptions.
  • Payables documentation is complete, compliant, and audit-ready.
  • Collaboration across Accounting and Operations is smooth, proactive, and solutions-focused.

COMPENSATION & TIMELINE

Salary Range: $41,600 - $56,160, commensurate with experience.
Timeline: Target hire by Q4 2025.

INTERVIEW PROCESS

At ALCO, we follow a structured and collaborative interview process to ensure fairness, clarity, and alignment with our values. The process for the Accounts Payable Specialist role will include the following stages:

1. Initial Resume Review (HR & Accounts Payable Supervisor)
Focus: Screening qualifications, attention to detail, and alignment with ALCO's mission, vision, and values.

2. First-Round Interview (Accounts Payable Supervisor + HR Representative)
Focus: Accounting systems experience, communication skills, and technical knowledge of accounts payable processes.

3. Final Interview (Director of Accounting + Culture and Engagement Strategist)
Focus: Fit within ALCO's Accounting & Finance Division, alignment with values, and ability to thrive in a collaborative environment.

Pre-Employment Requirements:
All offers of employment are contingent upon the successful completion of a background check and drug screening in accordance with ALCO's policies and applicable law.

We value transparency and efficiency throughout the process-ensuring each candidate has the opportunity to demonstrate their strengths while maintaining alignment with ALCO's mission of Building Community.

  • Accounts Payable Specialist

    2 days ago

    Memphis, TN, United States Gossett Motor Cars Full time

    Gossett Motors One of the largest privately-owned Automotive Dealer Groups is seeking talented professional individuals with the ambition and aptitude to become part of the retail automotive industry.  JOB SUMMARY We are currently seeking an EXPERIENCED Accounts Payable Specialist to join our team! Gossett Motor Cars Benefits: Unsurpassed professional...

  • Accounts Payable Specialist

    3 days ago

    Memphis, TN, United States Gossett Motor Cars Full time

    Gossett Motors One of the largest privately-owned Automotive Dealer Groups is seeking talented professional individuals with the ambition and aptitude to become part of the retail automotive industry.  JOB SUMMARY We are currently seeking an EXPERIENCED Accounts Payable Specialist to join our team! Gossett Motor Cars Benefits: Unsurpassed professional...

  • Accounts Payable Specialist

    3 days ago

    Memphis, TN, United States Vaco Full time

    Summary: Responsible for processing vendor invoices, maintaining accurate accounts payable records, and supporting timely vendor payments while ensuring compliance with company policies. Key Responsibilities: Receive, review, and code vendor invoices and expense reports. Enter invoices into the accounting system and match to purchase orders and receiving...

  • Accounts Payable Specialist

    2 weeks ago

    Memphis, TN, United States Vaco Full time

    Summary: Responsible for processing vendor invoices, maintaining accurate accounts payable records, and supporting timely vendor payments while ensuring compliance with company policies. Key Responsibilities: Receive, review, and code vendor invoices and expense reports. Enter invoices into the accounting system and match to purchase orders and receiving...

  • Accounts Payable and Accounts Receivable

    5 days ago

    Memphis, TN, United States Amro Music Full time

    Job Type Full-time Description Join the Amro Music Team - Accounts Payable Associate Amro Music, a fourth-generation, family-owned business, is seeking a high-quality individual to join our Accounting Team as an Accounts Payable Associate. This is an excellent opportunity to become part of a company that supports music education, serves our community, and...

  • Associate, Accounts Payable

    19 hours ago

    Memphis, TN, United States Memphis Shelby County Schools Full time

    Purpose and Scope The essential function of this position is to assist in performing responsible financial and office support work for the accounts payable department. The position is responsible for efficiently and accurately recording, summarizing and reporting the result of financial activities and performing related tasks as assigned. The position works...

  • Payables Accounting Assistant-College of Dentistry

    15 hours ago

    Memphis, TN, United States The University of Tennessee Full time

    Job DescriptionMarket Range: 07Hiring Salary: $20.65/HourlyJOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of the Purchasing Manager in the College of Dentistry the Payables Accounting Assistant processes vendor payable information, employee payroll, collect patient revenue, patient interaction, and other duties assigned as needed by the College of...

  • AP Specialist

    2 weeks ago

    Memphis, TN, United States State Systems Inc Full time

    Accounts Payable SpecialistLocation: Memphis, TN (On-site) Division: Administrative / Office Company: State Systems, Inc. Employment Type: 1099 ContractorAbout the Role Join a company where your financial expertise and attention to detail directly support our mission to protect life and property. As an Accounts Payable Specialist with State Systems, Inc.,...

  • Accounting Specialist

    1 day ago

    Memphis, TN, United States Libertasmemphis Full time

    Applications will be accepted beginning Thursday, November 13, 2025 12:00 AM (Eastern Standard Time) Accounting Specialist (Part Time) Job Description: Background: Libertas is a public charter school serving the Frayser neighborhood in Memphis. Our mission is to be a school for human flourishing: cultivating minds, hands, and hearts for lives of wonder,...

  • Account Resolution Specialist

    2 weeks ago

    Memphis, TN, United States VRC Full time

    Hourly Pay $19.00Position Summary: The Account Resolution Specialist is a position reporting directly to the Senior Account Resolution Specialist and will fill a critical role within the business to help improve the overall process of cash collections. This position is responsible for supporting their Area Vice President and the locations they are...