Personnel Coordinator

2 weeks ago

Sterling Heights, MI, United States Pioneer Health Care Management Full time

Position Summary:

Responsible for providing facility level support for staff and department heads including but not limited to: payroll, staff recruitment, staff selection, onboarding, benefit management, employee file maintenance, and termination. Provides basic support for corrective action and consults with Corporate Director - HR regarding complex employee relations, disciplinary or regulatory/legal issues.

Core Responsibilities:

  • Maintains a current position control for the facility.
  • Processes and forwards position request forms as per the approval process.
  • Posts vacant positions approved for hire to appropriate websites.
  • Screens applicants based on required and preferred qualifications, providing the department head with the most qualified applicants.
  • Complies at all times with EEO, FLSA laws and monitors department head compliance. Reports irregular practices to the NHA and Corporate Director - HR.
  • Participates in the selection process as requested by the department head.
  • Processes newly hired staff including completion of all required pre-employment screening.
  • Facilitates onboarding of new employees including documentation, initiating the file, orientation, etc.
  • Validates and processes payroll for all departments.
  • Maintains payroll records in compliance with applicable laws and standards.
  • Distributes paychecks and answers employee questions regarding payment of hours and benefit time.
  • Processes pay adjustments at the direction of the department head when discrepancies or errors are identified.
  • Interfaces with legal entities related to garnishments.
  • Provides employment documentation as requested by legal entities for the purposes of unemployment, worker's compensation, employment and income verification, etc.
  • Maintains confidentiality of employee information including payroll, health records, corrective action, etc.
  • Interfaces with HRIS and payroll vendors to assure that systems are functioning optimally and all regulatory, legal, and financial reporting requirements are met.
  • Maintains employee records in compliance with licensing and regulatory standards at all times..
  • Monitors credentials and renewal dates for employees. Makes department heads aware when expirations are upcoming and assures that employees do not work without required credentials.
  • Provides support for department heads for corrective action process and assures that documentation of corrective action is maintained in the employee file.
  • Maintains knowledge of basic regulations relating to payroll and employment. Consults with Corporate Director-HR when guidance or expert knowledge is needed.
  • Facilitates review of all corrective actions involving suspension, final warning, and termination or licensing agency reporting with the Department Head, NHA, and Corporate Director - HR prior to issuance to employee.
  • Other duties as requested and assigned.
Minimum Qualifications:
  • High school diploma or GED required. Associates or Bachelor's Degree in Business or related field preferred.
  • 1 year experience in payroll management and/or HR support strongly preferred.
  • ADP Workforce experience required

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