Senior Administrative Assistant

2 weeks ago

Rochester, NY, United States ISAAC Heating and Air Conditioning Full time
Job Description:

Isaac Heating & Air Conditioning is seeking an Senior Administrative Assistant for their Rochester, NY location. The senior administrative assistant will support members of the executive leadership team. The ideal candidate will be an excellent problem solver who excels at communication, organization and planning. This position will play a key role in meeting our organizational goals and upholding our values.

Summary:

For over 75 years, Isaac Heating and Air Conditioning has worked diligently to meet the changing heating and air conditioning needs of homeowners and businesses in Upstate and Central New York. Isaac is one of the nation's largest privately held HVAC/R contractors and services over 35,000 clients a year. Creating an enjoyable experience met with anticipation results in an environment where our team, clients, and community can comfortably grow, prosper, succeed, and improve their quality of life. Isaac partners with leading HVAC and plumbing companies throughout the United States, providing the support and resources of a large national company.

Responsibilities:
  • Administrative support for the executive team as needed, including scheduling, travel, expense reports, meeting scheduling and assisting with organization of company events.
  • Assist the administrative officers/administrative teams with email, signatures, meeting coordination, running reports and distributing as needed.
  • Compose, prepare, and proofread correspondence, meeting minutes, expense reports, while maintaining confidential information when required. As well as processing of bank statement.
  • Design and implement forms for use within office and update as needed.
  • Maintain e-files in an organized and accessible manner to include scanning and maintaining documents in electronic archive.
  • Provide high-level administrative support for special projects to include research, compiling data and preparation of summary reports based on results.
  • Assist with the management of the organization's uniform program.
  • Coordination of sending out monthly birthday cards, anniversary gifts and sending appreciation cards to technicians for overtime worked to qualifying employees.
  • Perform other duties as assigned
Job Qualifications:
  • A bachelor's degree in business administration or a related field is often preferred.
  • 5+ years of experience in an administrative role that reports to executive management.
  • Certified Administrative Professional (CAP or Certified Executive Assistant (CEA) certification, a plus.
  • Advanced knowledge of overall office equipment.
  • Experience dealing with licenses and permits for NYS HVAC (electrical and plumbing requirements), a plus.
  • Coursework or experience related to management, HVAC, plumbing, or construction preferred.
  • Proficiency in Microsoft Office, including Word and Excel.
Competencies:
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • Proficient in verbal and written communication to interact with various stakeholders
  • Capable of anticipating needs and addressing issues proactively.
  • Strong skills in Word, Excel, PowerPoint and Outlook are essential for document preparation and data management.
  • Able to hold highly confidential information.
  • Results driven
  • Excellent interpersonal and conflict-resolution skills
  • Excellent written, verbal, and active listening skills
  • Strong administrative skills
  • Ability to work individually and as part of a team
  • Strong problem-solving
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to act with integrity, professionalism, and confidentiality
What can we offer you?
  • Competitive base pay
  • Comprehensive medical, dental, and vision insurance
  • 401k Retirement Plan with Company Match
  • Paid Vacation and Sick Time


The starting salary range for this position is $60,000-70,000. This is the range of the base pay only, it does not include other components that make up the total compensation package of the position. If offered a position, your total compensation package will be determined by experience, location, skills, and/or education which may result in a total compensation package that falls outside of the provided range.

Isaac Heating & Air Conditioning (subsidiaries and affiliates) is an Equal Opportunity Employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy, or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or location

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