Program Specialists

Announcement

Details

Open Date
12/09/2025

Requisition Number
PRN43792B

Job Title
Program Specialists

Working Title
Program Specialist I, Div. of Medical Education

Career Progression Track
P00

Track Level
P1 - Entry Level Pro

FLSA Code
Professional

Patient Sensitive Job Code?
No

Standard Hours per Week
40

Full Time or Part Time?
Full Time

Shift
Day

Work Schedule Summary

Monday - Friday, business hours. Hybrid work arrangements are available.

VP Area
U of U Health - Academics

Department
01473 - SOM Administration

Location
Campus

City
Salt Lake City, UT

Type of Recruitment
External Posting

Pay Rate Range
$41,000 - $43,000/annually

Close Date
02/09/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

This role provides comprehensive support for faculty development efforts across all phases of the medical education program under the guidance of the Associate Dean of Faculty Development for Education and the Division of Medical Education. This role supports faculty development initiatives by identifying needs, facilitating resources and programing, and maintaining an asynchronous platform for accessible training materials. Responsibilities include close collaboration and communication with other SFESOM staff and faculty to ensure success of faculty development related efforts. This role also provides support for regional campus initiatives related to faculty development including communication, record of faculty activities, and may represent faculty needs at the Educational Program Planning Committee (EPPC). This role will lead coordination of the Faculty Educator Recognition Program and the Peer Evaluation and Enrichment Program (PEEP), promoting feedback and reflective practice among faculty, Cross training and intermittent coverage for essential coordinator responsibilities in the Division of Medical Education will also be an expectation.

The ideal candidate is expected to be a self-starter, demonstrating the ability to work independently and take initiative to achieve desired outcomes. Reliability, attention to detail, exceptional organizational skills, and effective time management are essential qualities for this role. Strong interpersonal and communication skills, enabling collaboration with diverse stakeholders, including physicians, faculty, and staff will be beneficial in this role. Strong problem-solving abilities and adaptability to evolving situations further contribute to the candidate's potential success in this dynamic role.

Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX, & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Program Specialists, I

Design and implement one or more programs for the university that carry out the organization's mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the organization and its programs to the community. Requires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment.

Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

This is an Entry-Level position in the General Professional track.

Job Code: P23711

Grade: P13

Responsibilities:
Faculty Development Across All Phases

• Provide ongoing support for faculty development initiatives across all phases of the MD Program, identifying needs and facilitating appropriate resources or training.
• Collaborate with staff and faculty leadership across all phases of the curriculum to assist with scheduling, logistics, and communication for key faculty development components for faculty groups e.g. Learning Community Coaches, PBL, LIC, etc. to ensure alignment and successful program outcomes.
• Work closely with LIC coordinators, directors and clinical site leadership to align faculty development expectations and opportunities for community-based adjunct faculty.
• Contribute to faculty development initiatives related to coaching and mentorship.
• Event planning for faculty development efforts

Regional Campus Liaison Support

• Collaborate on regional campus faculty development initiatives, helping to align local and institutional faculty development goals.

Asynchronous Platform and Resource Management

• Maintain and update the asynchronous platform hosting faculty development materials, ensuring accessibility and relevance of content.
• Assist with resource development and production as directed

Communication Oversight

• Oversee all outgoing communication related to faculty development, including event announcements, newsletters, and updates

EPPC Faculty Representative

• Represent faculty development needs at the Educational Program Planning Committee (EPPC), advocating for resources and support as directed.

Record Keeping

• Maintain comprehensive records of faculty development activities and accomplishments for all core educators.

Lead Program Coordination

• For faculty programs overseen by the Division of Med Ed and/or The Associate Dean of Faculty Development.
• Peer Evaluation and Enrichment Program (PEEP).
• Faculty Educator Recognition Program.

Problem Solving

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Program Specialists, I: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

1. Experience with University platforms (e.g., Microsoft office suite, Zoom, Drupal, Powerbi)
2. Familiarity with administration in higher education and/or background or knowledge of rural or underserved health and/or health care.
3. Demonstrate a high level of project coordination to effectively lead and deliver robust programs and initiatives.
4. Strong organizational skills along with excellent interpersonal and communication skills, both verbally and in writing.
5. Ability to work well and effectively with others, specifically those in the health sciences, academia, and rural/underserved communities.
6. Strong ability to adapt to day-to-day program needs, budgetary advances, and external stakeholders' needs.
7. Ability to work independently and take initiative to achieve outcomes is essential.

Type
Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from all backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/
To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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