Bilingual in Spanish Intern and Volunteer Program Coordinator,
2 weeks ago
The Akari Foundation is seeking a highly organized, detail-oriented Intern and Volunteer Program Coordinator to support the coordination, management, and documentation of all interns and volunteers across the organization. This position begins as an internship and offers a clear pathway to a paid, full-time Manager role based on performance, organizational needs, and funding availability.
This role is essential to ensuring that interns and volunteers are well coordinated, properly documented, and supported in a primarily remote environment, allowing Akari’s programs, fundraising, and operations to function efficiently.
Core Responsibilities
Intern and Volunteer Coordination
- Support recruitment, screening, and placement of interns and volunteers
- Coordinate onboarding and offboarding processes.
- Maintain clear role descriptions, expectations, and assignments.
- Coordinate schedules, workloads, and availability.
- Serve as the primary point of contact for interns and volunteers
- Support accountability and follow up on assigned tasks
Hours Tracking and Compliance
- Track intern and volunteer hours accurately and consistently
- Manage timesheets, reports, and, when applicable, academic credit documentation.
- Provide verified hour logs and completion confirmations.
- Ensure compliance with internal policies and external requirements
Documentation and Records Management
- Maintain intern and volunteer files, agreements, and required forms
- Manage confidentiality agreements and onboarding documentation
- Organize and update records in internal systems and shared drives.
- Support documentation needs for grants, audits, and reporting
Communication and Coordination
- Schedule and facilitate orientations, trainings, and regular check-ins
- Communicate expectations, deadlines, and updates clearly.
- Coordinate with program leads to align intern and volunteer support with organizational needs.
- Escalate issues to leadership as needed, with proposed solutions
Program Support and Growth
- Assist in improving intern and volunteer workflows and systems
- Track participation, retention, and outcomes
- Prepare regular updates and reports for leadership.
- Support recognition and retention efforts
Time Commitment and Structure
- 10 to 15 hours per week for a minimum of 12 weeks
- Fully remote with regular virtual check-ins
- Must be able to work independently with minimal supervision
- Strong organization, follow-through, and communication are essential
Pathway to Full Time
This role is designed as a growth opportunity. Strong performance, demonstrated leadership, and effective coordination of interns and volunteers may lead to a paid, full-time Intern and Volunteer Program Manager position as funding and organizational capacity allow.
Qualifications
- Strong organizational and administrative skills
- Experience coordinating interns, volunteers, or teams preferred
- Comfortable tracking hours, documentation, and compliance requirements
- Excellent written and verbal communication skills
- Ability to manage systems and workflows in a remote environment
- Detail-oriented, reliable, and proactive
- Mission aligned with The Akari Foundation.
- Spanish language skills are a plus, but not required.
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