Part-Time Administrative Assistant I

Who We Are

About Ascend

At Ascend, we recognize the struggles that accounting & finance professionals face in traditional firms-from rigid hierarchies and overwhelming workloads to the elusive work-life balance. We believe your ambition should not be constrained by outdated practices or opaque career paths. Here, you're not just a number but a valued member of a community that champions both your professional and personal fulfillment. Our mission is to transform the public accounting experience into one where work-life harmony is a reality, and where your career advancement is supported by a nurturing network and robust resources

We partner with regional, entrepreneurial firms and provide them with the resources and support necessary to thrive in today's dynamic market. This includes access to growth capital, robust talent acquisition, top-tier technology, transformative leadership, shared back-office services, & more. Founded in January 2023, Ascend attained revenues to sufficiently qualify as a Top 100 U.S. accounting firm within six months of operation. Explore Ascend, where your career soars without sacrificing your quality of life.

About GG Advisors

GG Advisors is a Kansas City area professional services firm located in Leawood, Kansas. We provide advisory services, including tax, accounting, part-time CFO, and business formation services. At GG Advisors, we are willing to help you continuously improve on various aspects of your career. When you choose to join us, you will be joining an environment where your goals are respected and where you'll work collaboratively with other team members to solve problems. We will provide the technologies, training and procedures to perform your job independently and confidently. You'll also have the support of the partners to develop your own personal network of contacts and be actively involved in the community.

In October 2023, GG Advisors made the strategic decision to join Ascend to usher in our next stage of growth. With Ascend's partnership and shared resources - including technology, training and development - GG Advisors is well positioned for strong innovation and growth in the years to come.

The Role

Are you a skilled administrative professional seeking new opportunities? Do you want to contribute to a firm with an entrepreneurial mindset and be part of a dynamic team? At Goering & Granatino, a growing professional services firm, you will become an essential part of our office operations and play a key role in supporting our team.

We are looking for a full-time Administrative Assistant who possesses strong organizational skills, a positive attitude, and the ability to work effectively with a diverse team. This is an excellent opportunity for someone eager to contribute to an expanding firm and help shape a positive and efficient work environment

As a key member of our administrative team, you'll be the first point of contact for visitors and clients, support daily office operations, and help keep our workplace running smoothly and efficiently.
Key Responsibilities

Reception & Client Communication

• Greet visitors and answer calls/emails with professionalism and warmth.
• Support client and staff needs with prompt, courteous assistance.
• Maintain a clean, welcoming reception area.

Daily Office Operations

• Open and close the office (doors, elevator, equipment checks).
• Manage office supplies and equipment to ensure everything is stocked and functioning.
• Distribute incoming mail and coordinate outgoing mail, including postage machine upkeep.

Administrative Support

• Assist leadership and staff with general admin tasks and special requests.
• Monitor shared inbox and collaborate with the admin team on task distribution.
• Scan and organize documents for digital storage and accurate record-keeping.

Document Management

• Receive, organize, and manage client documents (tax forms, engagement letters, etc.).
• Maintain and update digital filing systems using Go File Room and SurePrep.
• Help locate and retrieve client records efficiently.

Team Support & Communication

• Work closely with the office manager and admin team to ensure daily operations run smoothly.
• Promote a positive, team-focused work environment through collaboration and communication.

New Hire Onboarding

• Welcome new team members and provide office tours.
• Show basics such as how to use the copier, scanner, and where to find supplies.

Event & Office Coordination

• Assist with planning office events, team meetings, and special gatherings.
• Help coordinate logistics for meals, activities, and celebrations.

Other Duties as Needed

• Take on additional responsibilities as they arise, ensuring high-quality and timely completion.

Qualifications

• Education: High School Degree
• Experience: 1 year of experience in an administrative or similar business role.
• Skills: Highly organized with attention to detail; strong written and verbal communication skills; ability to multitask and handle multiple priorities.
• Tech-Savvy: Comfortable using Microsoft Office, Outlook, and other office software; quick to learn new systems and tools.
• Team Player: Collaborative, with a positive attitude and a willingness to help others.
• Proactive: Independent and able to take initiative while maintaining professionalism and adaptability in a fast-paced environment.
• Hours: 20-30 hours per week

Preferred Qualifications

• Experience within a CPA or professional services environment

Who We Look For

A perceptive team-player who excels in a dynamic & collaborative environment, blending strong organizational skills with exceptional communication. A motivated, detail-oriented performer who embodies critical thinking and high standards. A proactive professional, committed to delivering outstanding service while embracing curiosity and innovation.
How to Apply

Submit your information in the application section directly below This will include:

• Basic contact information
• Resume/CV and optional cover letter upload
• Work eligibility and compensation
• Voluntary demographic & self-ID questions

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.

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