Office Manager

Hiring for an Office Manager

Competitive Salary + Benefits

MUST HAVE Skills & Qualifications

• Associate's or Bachelor's degree in Business Administration, Accounting, or related field.

• Experience with tax software (e.g., UltraTax, ProSeries, or similar) preferred.

• 3+ years of experience in office management or administrative roles (accounting firm experience a plus).

• Professional demeanor and client-focused mindset.

• Ability to work independently and as part of a team.

• Discretion in handling confidential information.

Job Description

The Office Manager plays a critical role in ensuring smooth day-to-day operations of the firm, combining administrative leadership with light accounting responsibilities, client communication, and support for tax preparation processes. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced professional setting.

Responsibilities

• Manage daily office operations, scheduling, and workflow coordination.

• Maintain organized records and filing systems.

• Perform basic accounting tasks including invoicing, reconciliations, and bill payment.

• Calculate, process, and invoice time and billing for clients.

• Serve as the first point of contact for client inquiries.

• Coordinate and collaborate with clients to ensure timely delivery of documents and information.

• Utilize tax preparation software for data entry and processing.

Job Type & Location

This is a Contract to Hire position based out of North Barrington, IL.

Pay and Benefits

The pay range for this position is $36.00 - $43.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in North Barrington,IL.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.