Small Business Enterprise Administrator

Salary : $111,555.00 - $166,039.00 Annually
Location : Port of San Diego, CA
Job Type: Full-time
Job Number: FY 23/24 #00260
Department: Human Resources
Opening Date: 11/18/2025
Closing Date: 12/2/2025 11:59 PM Pacific
Max Number of Applicants: 100

Description
The Human Resources department is looking for an individual who is self-motivated, can work independently, and has strong communication skills to lead the Port's small business enterprise program. Some of the duties of this position will be to serve as the liaison between the Port of San Diego and small businesses in promoting procurement and contract opportunities. This role will also be responsible for collecting, analyzing, and reporting program data. It will also require expert knowledge of small business program policies, procedures, and contract compliance. If you enjoy engaging with the community and other stakeholders to promote equitable opportunities, this may be the job for you.

This position will require you to work some weekends and evenings.

Hybrid option available.

DEFINITION

Under general direction, administers and manages the Port's Small Business Enterprise (SBE) Program to promote equitable participation of qualified small and local businesses in Port contracting and procurement opportunities; ensures program compliance with applicable laws, Board policies, and administrative procedures; develops and implements program goals, objectives, policies, and procedures; monitors and evaluates program effectiveness; provides technical guidance and support to Port departments, contractors, and small business owners; plans and conducts outreach and engagement activities to foster inclusion and participation; prepares analytical reports and presentations; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Human Resources Deputy Director. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This is a program administrator classification responsible for planning, organizing, managing, and evaluating the operations and activities of the Port's Small Business Enterprise (SBE) Program. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include program evaluation and recommendation, and implementation of policies, procedures, goals, objectives, priorities, and standards related to small business participation in Port procurement and contracting activities. Performance of the work requires the use of independence, initiative, and discretion within broad guidelines. Employees serve as a specialist, liaison, and advocate for the SBE Program, with regular contact and interactions with Port senior and executive management, other public agencies, business and community organizations, regulatory and governmental agencies, and members of the public.

Essential Duties and Responsibilities
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

• Plans, develops, administers, implements, and oversees the daily functions, operations, and activities of the Port's Small Business Enterprise (SBE) Program to promote equitable participation in Port contracting and procurement opportunities.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the program; recommends and administers policies and procedures in accordance with Port, Board, and regulatory requirements.
• Monitors and evaluates program performance to ensure effectiveness, efficiency, and compliance with federal, state, and local laws; recommends improvements or modifications as needed.
• Coordinates certification, verification, and compliance processes for small business participation in Port contracts; reviews applications and supporting documentation to ensure accuracy and adherence to program requirements.
• Tracks, analyzes, and reports program data including participation rates, contract values, and small business utilization; prepares analytical and statistical reports, Board agenda items, and other correspondence and presentations.
• Reviews contracting and procurement documents to determine applicable SBE goals and requirements; participates in project proposal reviews, consultant evaluations, and bid assessments to ensure compliance with SBE objectives.
• Monitors contractor and consultant compliance with SBE commitments and contract provisions; investigates and resolves discrepancies in participation or reporting; recommends corrective actions or enforcement measures as appropriate.
• Develops, implements, and supports outreach and engagement strategies to encourage participation of small, local, minority, women-owned, and disadvantaged business enterprises in Port contracting opportunities.
• Represents the Port at community, professional, and public meetings and events to promote the SBE Program, build partnerships, and strengthen relationships with business associations, advocacy groups, and stakeholders.
• Researches and analyzes industry trends, legislation, and best practices in small business programs and supplier diversity; recommends policy and procedural updates to align with evolving standards and opportunities.
• Prepares and delivers training, workshops, and informational materials to Port staff, contractors, and the small business community regarding SBE program requirements, reporting processes, and compliance expectations.
• Serves as a subject matter expert and resource to Port staff and external partners on small business program policies, procedures, and contract compliance.
• Collaborates with internal departments, consultants, and external agencies to align SBE program goals with broader Port initiatives in economic development, diversity, and inclusion.
• Maintains databases and program records, ensuring integrity, accuracy, and confidentiality of certification, compliance, and reporting information.
• Performs assigned disaster service worker responsibilities, as directed.
• Ensures staff, contractors, and program partners observe and comply with all Port and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned

Qualifications
Knowledge of:
• Principles and practices of public administration and program management, including planning, development, implementation, evaluation, and continuous improvement of public agency programs.
• Federal, state, and local laws, regulations, and policies governing small business participation in public contracting and procurement, including applicable Board policies, administrative procedures, and regulatory compliance standards.
• Public agency contracting, procurement, and bid processes, including solicitation development, evaluation, award, and contract administration.
• Principles, methods, and techniques of small business, local business, and disadvantaged business enterprise (DBE) certification, verification, and compliance monitoring.
• Methods and techniques of data collection, analysis, and reporting, including the use of databases, dashboards, and performance metrics to evaluate program effectiveness.
• Practices and techniques of public outreach and engagement, including community relations, marketing, and event coordination to encourage participation among diverse business communities.
• Principles and practices of policy development and implementation, including research, analysis, and presentation of recommendations to management and governing bodies.
• Principles and practices of budget administration, recordkeeping, and reporting.
• Modern office practices and technology, including word processing, data management, and spreadsheet software applications relevant to program administration.
• Techniques for effectively representing the Port in contacts with contractors, consultants, community groups, other governmental agencies, and the public.
• Principles of business communication, including report writing, presentation, and public speaking.
• Port and mandated safety rules, regulations, and protocols.
Ability to
• Plan, organize, develop, implement, and administer the Port's Small Business Enterprise (SBE) Program and related initiatives.
• Develop and implement goals, objectives, policies, procedures, and work standards consistent with Port and Board direction, and ensure alignment with regulatory requirements.
• Interpret, apply, and explain federal, state, and local laws, codes, rules, and regulations governing public contracting, procurement, and small business participation.
• Evaluate contractor and consultant compliance with SBE requirements; identify issues and develop appropriate solutions to ensure equitable participation and adherence to program standards.
• Analyze data, prepare, and present clear and concise reports, correspondence, and presentations, including statistical analyses and recommendations to management, the Board, and external stakeholders.
• Research and evaluate legislative, regulatory, and market trends affecting small business participation; recommend and implement policy and procedural updates as appropriate.
• Coordinate and conduct public outreach, education, and engagement activities, including workshops, meetings, and events to promote awareness of the Port's SBE Program.
• Build and maintain effective working relationships with internal staff, contractors, small business owners, community groups, industry associations, and regulatory agencies.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar, syntax, and professional communication standards.
• Exercise sound, independent judgment and political acumen within established policy and procedural guidelines.
• Use modern business technologies and computer applications relevant to program management, data analysis, and reporting.
• Organize, prioritize, and manage multiple assignments and projects in a fast-paced, deadline-driven environment.
• Demonstrate diplomacy, professionalism, and cultural competence when working with diverse internal and external stakeholders.
• Represent the Port effectively in meetings with contractors, community organizations, governmental agencies, and the public.
• Ensure adherence to Port and mandated safety rules, regulations, and protocols.
Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to a bachelor's degree from an accredited college or university with major coursework in public administration, business administration, economics, procurement, or a related field. Experience:

Five (5) years of progressively responsible professional experience in small business development, supplier diversity, procurement, contract compliance, or a related field, including two (2) years of experience in program development, policy implementation, or contract monitoring within a public agency setting.
Licenses and Certifications:

• Certain assignments may require a valid driver's license and the ability to maintain insurability under the District's vehicle insurance program.

Recruitment Information
This position will be posted for two weeks or until the first 100 applications is reached, which ever comes first.

The application review process will include screening to ensure applications are complete and meet all minimum qualifications. In addition to the application, the applicant is required to complete the Supplemental Questions to further evaluate their education, training, and experience relative to the required knowledge, skills and abilities for the position. Applicants must submit answers that are as complete as possible.

Only qualified applicants who pass the minimum qualifications review, will be invited to the assessment process which may be administered by a written examination, panel interview, or any combination of qualifications appraisal determined by the Department of Human Resources to be appropriate. The Department of Human Resources will make reasonable accommodation in the examination process for disabled applicants. If you have an accommodation request, please indicate such on your application.

Depending upon the number of applicants meeting the minimum qualifications, applicants may be scheduled for one or more of the assessments listed below. Passing score is 70% out of 100% on each assessment section.
THE ASSESSMENT (40%) AND APPRAISAL PANEL (60%) ARE TENTATIVELY SCHEDULED FOR TUESDAY, DECEMBER 16, 2025.

To move forward in the application process, you must complete an online application through our website If applicable, please attach a copy of your unofficial transcripts (indicating when degree was awarded) to your application or your application will be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.
Placement on Eligible List:
The Department of Human Resources may limit the number of qualified applicants eligible to participate in the assessment process. Candidates who are successful in all phases of the assessment process will be placed on an eligible list. The eligible list established by this recruitment will be active for a minimum of ninety (90) days or up to one (1) year, unless otherwise determined by the Director pursuant to Rule 8, Section 4.

EQUAL EMPLOYMENT OPPORTUNITY
The District firmly believes in, and is committed to, the principles and practices of equal employment opportunity and nondiscrimination. It is the policy of the District to recruit, hire, train, and promote persons in all job classifications without regard to age (40 and above), ancestry, color, disability (mental or physical), gender (including identity, appearance, or behavior, whether or not that identity, appearance, or behavior is different from that traditionally associated with the person's sex at birth), marital status, medical condition, military status, national origin, pregnancy, race, religion, sexual orientation, genetic information, or veteran status.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various Port sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIROMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing divisional policies and procedures.
01

What is your highest level of education?

• Less than a high school diploma
• High school diploma or G.E.D.
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02

How many years of progressively responsible professional experience in small business development, supplier diversity, procurement, contract compliance, or a related field do you have?

• Less than 4 years
• 4 years
• 5 -6 years
• 7 -8 years
• 9 years or more

03

How many years of experience do you have in program development, policy implementation, or contract monitoring within a public agency setting do you have?

• Less than 2 years
• 2 years or more

04

Do you have experience with small business contract compliance and reporting?

• Yes
• No

05

Do you have experience administering small business programs?

• Yes
• No

06

Do you have experience developing administrative policies?

• Yes
• No

07

Do you have experience with bid assessments?

• Yes
• No

08

Do you have experience in data collection and analysis?

• Yes
• No

09

If applicable, did you attach your college transcripts? Failure to attach your transcripts will result in you not moving forward in the recruitment process.

• Yes
• No

Required Question

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