Payroll & Compliance Specialist

6 days ago

Fargo, ND, United States Collective Great States Construction Full time

POSITION SUMMARY

This role will support all three of our organizations: Great States Construction, Great States Development, and Collective, offering a diverse and rewarding opportunity to make a broad impact across construction, real estate development, and property management sectors.

The Payroll & Compliance Specialist is a detail-oriented HR professional responsible for the accurate, compliant, and timely execution of payroll and HR/payroll-related compliance functions across multiple entities. This role serves as the primary specialist for payroll operations and employment compliance while supporting leadership with reporting, audits, and regulatory accuracy. The Payroll & Compliance Specialist will report directly to the Human Resources Manager.

Key Responsibilities

Payroll Administration

  • Process bi-weekly and off-cycle payroll accurately and on time
  • Ensure accurate calculation of wages, overtime, bonuses, reimbursements, deductions, and commissions
  • Maintain payroll records in compliance with federal and state retention requirements
  • Coordinate payroll changes related to new hires, terminations, and compensation changes
  • Reconcile payroll reports and resolve discrepancies
  • Serve as the primary point of contact for payroll inquiries
  • Conduct routine payroll audits for accuracy
  • Generate standard and ad-hoc payroll reports
  • Partner with accounting on payroll reporting and reconciliations
  • Ensure timely preparation and distribution of annual W-2's
Compliance & Regulatory Administration
  • Maintain HR compliance across payroll and employment regulations
  • Ensure compliance with FLSA and applicable state wage and hour laws
  • Administer garnishments, child support, and tax levies
  • Support payroll tax filings and audits
  • Monitor regulatory changes and recommend process updates
  • Maintain payroll compliance documentation and SOPs
  • Additional responsibilities as required to support department objectives
QUALIFICATIONS
  • Associates degree in HR, Accounting, Finance or related field OR equivalent experience
  • 2-5 years of payroll administration experience required including processing payroll for roles with variable compensation (commissions, bonuses, incentives)
  • Multi-state payroll experience preferred
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
  • Strong knowledge of payroll laws and compliance requirements
  • High attention to detail and accuracy
  • Strong organizational and time management skills
  • Ability to handle sensitive information with confidentiality
  • Proficient in HRIS platforms (BambooHR preferred)
  • Proficient in Microsoft Excel
BENEFITS AND PERKS
  • Health, dental, and vision insurance with an HSA and FSA options
  • Supplementary insurance
    • Eligibility the first of the month following 30 days
  • 401k with a match of 3%
  • Flexible time off with 10 paid holidays
  • Paid volunteer hours
  • Professional development opportunities
PHYSICAL DEMANDS
  • Prolonged periods of sitting at a desk and working on a computer
  • Must be able to lift and/or move 20 pounds
  • Occasionally climb, stoop, kneel, crouch, or crawl


WORK ENVIRONMENT

This position requires regular office hours (8 am - 5pm, M-F) to be maintained along with availability for emergency situations outside of regular office hours.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

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