Clinical Research Admin Coordinator

Job Title & Specialty Area: Research Admin Coordinator

Department: Clinical Research

Location: Dallas Specialty Center

Shift: Day, Mon - Fri

Job Type: On-Site

Why Children's Health?
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.

Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.

Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary:
The Research Administration Coordinator is responsible for coordinating the administrative activities of Research Administration (RA), which directly supports research projects conducted at Children's and ensures that research is conducted according to the institutional, state and federal regulatory compliance requirements. A primary focus of this position is the preparation, organization and management of research study files submitted and reviewed for institutional approval, as well as provide administrative support to the department Directors, Managers and occasionally staff.

Responsibilities:
* Provide clerical and administrative support to department Directors, managers and occasionally staff; schedule meetings, room reservations, meeting agendas and minutes, supply inventory/ ordering, assist with payroll timekeeping edits for Research Administration staff. Assist RA staff with travel arrangements,
* Maintain/update RA contact information.
* Manage centralized Research email boxes as assigned.
* Provide frontline communication responding to questions and providing information, as well as appropriately directing upward communication.
* Assist RA leaders with the following: 1) Maintain/track research devices 2) Onboarding/Offboarding staff including space assignments, equipment, access to shared folders, etc. 3) Updates to SOPs/Policies , 4) Electronic file transfer/scanning/storage, 5) Organizing/maintenance of storerooms and 6) Special projects, events
* Provides administrative support for contracts (initial and ongoing communication with sponsors in collaboration with RA leader(s) on contract activities including contract submissions to route for execution). Maintain contract tracking/aging metrics.
* Maintenance of onsite and remote monitoring visit activity including assisting with new sponsor representative access, Green Security, and annual renewals.
* Provide maintenance for RA databases, SharePoint, REDCap (Intramural grants, Contracts, etc.)).
* Provide maintenance for RA website; support department budget preparations, reconciliation and tracking; Assist with and track budget recovery initiatives.
* Administrative support for Children's Clinical Research Advisory Committee (CCRAC); assist with planning, preparation, notifications and progress reports on all CCRAC intramural grants.
* Maintain CCRAC RedCap submission platform, CCRAC grant award documents including grant applications, correspondence, grant reviewer lists, manuscripts and presentations used in Caruth Foundation and CCRAC reports. Coordinate with Research Finance CCRAC progress reports, No Cost Extensions, and other intramural grants support activities.
* Performs other position appropriate duties as required in a competent, professional and courteous manner.

WORK EXPERIENCE
* At least 5 years related experience preferred
* At least 2 years job related experience required
* Research / healthcare-related office management experience preferred

EDUCATION
* Two-year Associate's degree or equivalent experience preferred

LICENSES AND CERTIFICATIONS
* NONE

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children's Health a place where everyone can contribute.

Holistic Benefits - How We'll Care for You:
• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure
• Paid Parental Leave (up to 12 weeks)
• Caregiver Leave
• Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.