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Warehouse Manager

3 weeks ago

Vallejo, CA, United States Harbinger Production, Inc Full time
Summary: Harbinger Production, Inc is an innovative manufacturing company specializing in industrialized, stick-framed multi-family housing. We utilize advanced techniques to streamline construction processes, reduce costs, and prioritize sustainability. As an Equal Opportunity Employer, we value diversity and promote a collaborative work environment.

We are seeking a proactive Warehouse Manager to lead our daily warehouse operations and physical material flow. This role is critical to maintaining This role is critical to optimizing warehouse efficiency while supporting factory production by ensuring safe material handling, accurate receiving, and timely material staging and delivery to the production line.. The ideal candidate will combine hands-on operational leadership with strong team management skills to support our mission of scalable, sustainable housing solutions.

Key Responsibilities:

Operational Leadership
  • Oversee daily warehouse operations, including receiving, storage, dispatch, and material flow of raw materials (e.g., engineered lumber, structural insulated panels, adhesives) and finished modular assemblies.
  • Supervise inbound and outbound dock operations, including management of the receiving appointment schedule, coordinating delivery truck queues, and managing dock door assignments.
  • Implement lean warehouse practices (5S, visual management) to optimize physical material flow, reduce handling time by 15-20%, and improve staging efficiency.
  • Lead and develop a team of 10-15 warehouse associates, forklift operators, and material handlers through daily direction, performance coaching, and skills training.
  • Manage warehouse labor scheduling, shift coverage, overtime allocation, and temporary workforce coordination during production peaks.
Material Handling & Physical Operations
  • Coordinate staging areas for production line material delivery, work-in-progress storage, and finished module storage awaiting shipment.
  • Ensure proper material handling techniques and equipment operation for oversized modular components (wall panels, floor/roof trusses, prefabricated assemblies) to prevent damage and ensure worker safety.
  • Implement protective measures during storage and handling to prevent damage to finished modular assemblies (wrapping, blocking, environmental protection).
  • Manage warehouse layout optimization to maximize space utilization for oversized components within 50,000 sq. ft. facility.
  • Maintain warehouse cleanliness, aisle clearances, and organization standards (5S housekeeping) to support safe and efficient operations.
Inventory Execution & System Operations
  • Execute cycle counts according to schedules established by Inventory Control Manager and report results accurately and timely.
  • Utilize WMS software and barcode/RFID systems for warehouse transaction recording, real-time inventory updates, and location management across $5M+ in materials.
  • Report receiving discrepancies, damaged materials, quantity variances, and quality issues to Inventory Control Manager for investigation and resolution.
  • Execute material replenishment from warehouse to production floor using kanban signals and pull systems designed by Inventory Control Manager.
  • Process material returns, quarantined items, and non-conforming materials in coordination with QA/QC team.
Safety & Compliance
  • Enforce OSHA standards and Harbinger's safety protocols for heavy equipment operation, material stacking, rigging/lifting operations, and pedestrian safety.
  • Conduct monthly warehouse safety audits, daily safety walks, and lead incident root-cause analyses for warehouse-related incidents.
  • Ensure compliance with fire codes and proper storage protocols for flammable materials (adhesives, sealants, finishes).
  • Manage warehouse equipment maintenance schedules, forklift certifications, operator training programs, and OSHA-required documentation.
  • Oversee warehouse security protocols, access control, and material accountability to prevent loss or theft.
Shipping & Logistics Coordination
  • Coordinate outbound shipping schedules with transportation providers and logistics partners for delivery to job sites.
  • Ensure proper loading, securement, and blocking/bracing of modular components for over-the-road transport to prevent transit damage.
  • Coordinate with Project Managers and site teams to schedule module deliveries aligned with on-site installation schedules and crane availability.
  • Negotiate and manage contracts with 3PL providers for auxiliary storage, specialized transportation (flatbed, lowboy), and peak season capacity.
  • Coordinate with QA/QC team for pre-shipment inspections of completed modules and final load verification.
Performance Management & Reporting
  • Generate operational performance reports on order fulfillment accuracy (target: 99.5%), dock-to-stock time (
  • Develop and track operational KPIs including receiving productivity (pallets per hour), put-away efficiency, order cycle time, and equipment utilization.
  • Provide operational feedback to Inventory Control Manager on space constraints, material flow bottlenecks, and process improvement opportunities.
  • Lead continuous improvement initiatives focused on reducing non-value-added activities, minimizing material touches, and improving ergonomics.
Cross-Functional Collaboration
  • Partner with Production Supervisors to align material staging and delivery timing with manufacturing schedules and production line changeovers.
  • Support Sustainability initiatives by optimizing packaging reuse, recycling programs, and waste reduction in warehouse operations.
  • Coordinate with Maintenance team on warehouse equipment repairs, facility maintenance needs, and infrastructure improvements.
  • Communicate effectively with freight carriers, suppliers, and vendors to resolve delivery issues, damaged shipments, and freight claims.
Requirements

Education:
  • Bachelor's degree in Logistics, Operations Management, Supply Chain Management, or related field (preferred), OR
  • High school diploma/GED with 7+ years of progressive warehouse management experience
Experience:
  • 5+ years of warehouse management experience in manufacturing, construction materials, or prefab/modular construction environments
  • Proven success managing high-volume operations (50+ daily shipments/receipts)
  • Demonstrated experience managing warehouse teams of 10+ employees
  • Experience with oversized component handling and specialized rigging/lifting equipment
Technical Skills:
  • Proficiency in WMS (Warehouse Management Systems) software and ERP transaction processing and MS Office products (Excel, Word, Outlook)
  • Working knowledge of inventory management principles and cycle counting procedures
  • Expertise in lean warehouse principles (5S, visual management, Kaizen)
  • Knowledge of material handling equipment (forklifts, overhead cranes, pallet jacks, reach trucks)
  • Understanding of shipping/receiving documentation, BOLs, packing lists, and freight regulations
Certifications:
  • OSHA 30-Hour General Industry certification (required within 90 days)
  • Forklift operator certification and trainer certification (preferred)
  • APICS CPIM, CSCP, or similar supply chain certification (preferred)
  • First Aid/CPR certification (preferred)
Core Competencies:
  • Strong leadership and team development skills with ability to motivate and hold teams accountable
  • Excellent problem-solving skills and ability to make sound decisions under pressure
  • Strong conflict resolution skills for managing vendor/shipper disputes and employee relations issues
  • Effective communication skills (written and verbal) for cross-functional collaboration
  • Attention to detail and commitment to accuracy in all warehouse transactions
  • Ability to prioritize multiple competing demands in a fast-paced manufacturing environment
Physical Requirements:
  • Ability to lift 50 lbs regularly and occasionally up to 75 lbs
  • Ability to stand and walk for 8-hour shifts on concrete surfaces
  • Ability to work in warehouse environment with temperature variations, noise, dust, and material handling activity
  • Ability to climb ladders, work from elevated platforms, and navigate racking systems
Preferred Qualifications:
  • Experience with modular/prefab construction materials and components
  • Familiarity with Smartsheet
  • Background in factory/production warehouse environments supporting manufacturing operations
  • Knowledge of specialized transportation requirements for oversized loads and wide loads
  • Forklift operator certification
  • Experience with automated storage and retrieval systems (AS/RS) or warehouse automation
  • Bilingual communication abilities (English/Spanish)
  • Six Sigma Green Belt or Lean certification
Work Environment:
  • Primary Location: Onsite at Vallejo, CA manufacturing facility (warehouse and production floor)
  • Schedule: Day shift (typically 7:00 AM - 4:00 PM) with flexibility for weekend coverage during peak production periods and occasional evening work for shipping coordination
  • Physical Environment: Active warehouse role with frequent exposure to forklifts, overhead cranes, moving materials, and production operations. Requires wearing PPE (hard hat, safety glasses, thick-soled shoes (preferably leather-uppers), hi-visibility vest)

Harbinger Production, Inc is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. All employment decisions at Harbinger Production, Inc are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, national origin, sex, age, physical or mental disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union, or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Harbinger Production, Inc will not tolerate discrimination or harassment based on any of these characteristics.

Salary Description

$125k-$145k