Manager, Special Events
9 hours ago
Employment Status: Non-Exempt
Department: Impact & Partnerships
Reports To: Senior Director, Special Events & Partnerships
Schedule: Tuesday-Saturday
Summary
The Brooklyn Navy Yard Development Corporation (BNYDC) is a not-for-profit corporation that serves as the real estate developer and property manager of the Yard on behalf of its owner, the City of New York. BNYDC strives to provide an environment in which innovative companies can take root and grow.
The Manager, Special Events & Partnerships plays a key role in advancing the Yard's visibility, targeted audience engagement, and revenue. This position manages day-to-day planning and delivery of film and photo shoots, as well as small to mid-sized event rentals. They will also support the partnerships strategy by ensuring operational excellence, clear communication, and strong relationship management with internal and external stakeholders.
Areas of Responsibility
Small to Mid-Sized Events: Client Relations, Planning & Vendor Management
- Plan, coordinate, and execute small to mid-sized rental events, ensuring operational excellence and high-quality client experiences
- Serve as primary liaison for clients from inquiry through completion, including site tours, proposals, contracts, and day-of oversight
- Support prospective client research and engagement to drive repeat and referral business
- Coordinate with vendors and oversee permitting and contract requirements
- Manage day-to-day operations of film and photo rentals, including scouting and permitting
- Grow relationships with location managers, production contacts, and industry vendors to strengthen BNY's reputation as a premier filming location
- Ensure compliance with site guidelines, insurance requirements, and safety protocols
- Coordinate and execute high visibility events and partnership activations
- Assist with all planning phases, including vendor sourcing, run-of-show development, staffing, event form preparation, and post-event data collection and analysis
- Contribute creative input, research, and operational recommendations to strengthen events
- Serve as primary liaison to BNY tenants hosting events, advising on protocols and available support resources (e.g. security, logistics)
- Support tenant participation in BNY's open houses, coordinating pop-ups, programs, and community-facing activities
- Foster collaboration and highlight opportunities for partnership with tenants
- Manage administrative processes, event systems, templates, and workflow tools
- Maintain event documentation, calendars, checklists, and communications for all events
- Contribute to budget tracking, vendor onboarding and invoice management
- Delegate tasks to Senior Coordinator, Public Engagement, interns, and other team members as appropriate
- Strong project management skills, with experience developing target outcomes (KPIs), production timelines, and run-of-show documents
- Ability to navigate fast-paced, multi-stakeholder environments
- Skilled in contract preparation, insurance documentation, and permitting processes
- Excellent communication skills, both written and verbal, and ability to develop professional materials and proposals
- Collaborative team player with experience working cross-departmentally
- Strong administrative and organizational skills, with a commitment to systems, accuracy, and process improvement
- Interest in equitable economic development, creative placemaking, and community-centered engagement
- Bachelor's Degree in business, hospitality, public affairs, events management, or a related
- 5 - 7 years of experience in event management, venue operations, experiential marketing, production, or a related field, with demonstrated success planning and executing small to mid-size events, film shoots, or photo productions from planning to execution
- Experience cultivating and managing partnership relations required
- Ability to work evenings and weekends as event schedules require
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