Event Specialist
5 days ago
Department: Marketing
Reports to: SVP, Marketing
Position Purpose:
The Events Specialist is responsible for supporting the planning, coordination, and execution of high-impact events that align with organizational goals. This role ensures seamless event logistics, strategic planning, and flawless day-of execution while maintaining budgetary control and delivering exceptional attendee experiences.
Key Areas of Responsibility:
- Event Strategy & Planning
- Collaborate with leadership to define event objectives, themes, and success metrics.
- Develop comprehensive event plans, timelines, and production schedules.
- Incorporate special projects and unique activations (e.g., VIP parties, Opening Night Gala) into overall event strategy.
- Plan on-site special area execution to enhance attendee experience.
- Budget Management
- Prepare and manage event budgets, ensuring cost efficiency and accurate forecasting.
- Track expenses and provide regular financial updates.
- Include gifting programs (holiday gifts, follow-up gifts, Christmas cards) in budget planning.
- Vendor & Venue Coordination
- Source, negotiate, and manage relationships with venues and vendors.
- Conduct site visits and ensure compliance with event requirements.
- Coordinate specialty vendors for unique elements (e.g., anthem singers, entertainment for VIP events).
- Logistics & Production
- Oversee all logistical aspects including transportation, accommodations, and technical production.
- Ensure all event materials and resources are prepared and delivered on time.
- Manage gifting logistics and distribution for attendees, VIPs, and partners.
- Execution & On-Site Management
- Lead day-of-event operations to guarantee flawless execution.
- Troubleshoot issues promptly and maintain a positive attendee experience.
- Supervise on-site special areas and ensure smooth execution of VIP experiences and gala events.
- Coordinate live performances (e.g., anthem singers) and other scheduled entertainment.
- Post-Event Analysis & Reporting
- Conduct post-event evaluations, including attendee feedback and ROI analysis.
- Prepare detailed reports and recommendations for future improvements.
- Assess effectiveness of gifting programs and special activations for future planning.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
- Bachelor's degree in Event Management, Marketing, or related field.
- 3+ years of experience in event planning or project management.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and negotiation abilities.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work non-traditional hours, including nights and weekends.
- Travel required.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Culture
Barrett-Jackson's culture is live and in-person. Team members are in the office 5 days per week, 8am to 5pm at the Scottsdale, AZ headquarters. During live events the company largely travels together to produce and ensure each event is a success. This requires weekend work and long hours.
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