Office Manager

Ref. 11517

The District and UAOS are working together to create promotional opportunities for existing staff, therefore this job posting is available for ten (10) days for internal candidates based on our collective bargaining agreement.

TITLE: Office Manager

REPORTS TO: Assigned Supervisor
DEPARTMENT: As Assigned

CLASSIFICATION: Classified Management
FLSA: Exempt WORK
YEAR/HOURS 261 Days/7.5 Hours
ISSUED: Revised June 27, 2007

SALARY GRADE: ADCL 9

BASIC FUNCTION: Perform proficient, specialized supervisory, administrative and highly
skilled office management work; organize, manage and direct the clerical functions of the assigned department; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential
functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to accurately reflect the principal job elements).

E = Essential Functions

• Perform proficient, specialized supervisory, administrative and highly skilled office management work; organize, manage and direct the clerical functions of the department; assume primary responsibility for implementing designated activities and operations of the department; provide staff training and recommend training from outside agencies; maintain official records; execute administrative policies. E
• Perform a variety of complex, diverse and supervisory clerical duties involving independent judgment and action; assign, coordinate and review work of support staff with a variety of position classifications. E
• Identify, plan and implement office administrative procedures and policies as directed. E
• Manage, assign, coordinate, review and evaluate work of support staff. E
• Complete primary clerical assignments as assigned where knowledge, judgment and discretion are critical. E
• Resolve complaints and handle emergency situations. E
• Research and facilitate routine inquiries and refer inquiries to appropriate sources for consideration and action. E
• Coordinate, analyze and organize office operations and procedures such as data entry, book-keeping, monitoring department budgets, preparing timesheets, composing correspondence, filing, requisitioning of supplies, and other assigned duties. E
• Interact regularly with employees, community members and representatives of organizations. E
• Supervise one or more support staff employees; provide overall direction, coordination and evaluation of the department; perform supervisory responsibilities in accordance with the District's policies and applicable laws; interview, hire and train employees; plan, assign and direct work; appraise performance; reward and discipline employees; address complaints and resolve issues. E
• Utilize personal and network computers for word processing, departmental budget management, database management and systems applications (Escape, HRS, MS Office). E
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS:

TRAINING, EDUCATION AND EXPERIENCE:
Any combination of education, training and/or experience equivalent to: Associate's Degree (AA) plus related courses and five years of relevant experience.

LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.

Employment eligibility that may include fingerprints, Tuberculosis and/or other employment
clearance.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:

• Proficient, specialized method of District and Department operations
• Procedures, methods, techniques, and strategies utilized in managing processes and procedures for a major District Department
• Supervisory techniques, evaluation and documentation, hiring processes and procedures
• Correct English usage, grammar, spelling, and punctuation
• Computers and other office equipment
• Superior communication and interpersonal skills using tact, patience and courtesy
• District policies, the State Education Code, and other laws, rules and regulations related to assigned duties
• Budget management, database management and systems applications (IFAS, HRS, MS Office)

ABILITY TO:

• Perform a variety of proficient, specialized duties required for effective Department management.
• Provide information regarding Department, school, or District programs, procedures, activities, rules, and regulations
• Assure compliance with school and District policies and regulations
• Learn, interpret, apply, and explain laws, rules and regulations
• Observe and analyze situations accurately to determine an effective course of action
• Communicate clearly with staff, Board members, and others contacted in the course of work
• Understand and follow oral and written directions and work cooperatively with others
• Meet schedules ad time lines and maintain a safe and orderly environment
• Maintain proficient, specialized records, budgets and reports
• Utilize computer software programs efficiently and effectively
• Complete work accurately and as directed with many interruptions
• Work confidentially with discretion
• Supervise and evaluate the work of assigned staff

WORKING CONDITIONS:

ENVIRONMENT:
Indoor environment; constant interruptions; driving a vehicle to conduct work

PHYSICAL DEMANDS:
Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; reaching overhead, above the shoulders or horizontally, or bending at the waist; dexterity of hands and fingers to operate standard office equipment; lifting light objects.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

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