Part Time Program Assistant

Job Type

Part-time

Description

About Enlace Chicago:

Enlace Chicago convenes, organizes and builds the capacity of stakeholders of Little Village to confront systemic inequities and barriers to economic and social access. The organization is dedicated to making a positive difference in the lives of Little Village residents by fostering a safe and healthy environment and by championing opportunities for educational advancement and economic development. It is committed to accountability and transparency to ensure integrity, believes in building community power through collaboration and grassroots leadership, promotes livable communities with access and opportunity for all, and values social justice and systems change.

Position Overview: Enlace Chicago partners with neighborhood Chicago Public Schools in Little Village to transform them into fun, safe, and innovative community-driven learning environments for youth and adults during after school hours. A Community School extends its walls into the community by coordinating classes, resources, events and opportunities for academic acceleration and intervention, arts and cultural enrichment, sports and outdoor programming, summer youth opportunities, middle school to high school transition, post-secondary success and career exploration, health and wellness and adult education with family leadership opportunities. The Program Assistant is an integral part of the community schools staff, as it has an organizational and logistical component. The program assistant is responsible, along with the Resource Coordinator, to maintain an organized database for afterschool programming in order to keep grant compliance. The program assistant is responsible for attendance, timesheets, material requests, assisting with program communications including creating fliers, announcements, emails, and other paperwork, in order to assist the Resource Coordinator in after school programming logistics.

Key Responsibilities:

• Collect and manage daily program attendance, entering data into Cityspan by daily deadline (no later than Friday), ensuring 100% completion by end of month.
• Support RC with the distribution, collection, and data entry of enrollment packets.
• Maintain an organized database of program participants using Excel (including masterlist of Mon-Thur schedules per student and participant lists by program).
• Make calls home to participants' parents as needed.
• Maintain supplies and inventory lists, ensuring instructors/programs have needed supplies daily.
• Maintain an organized workspace with documents, information, and schedules easily accessible.
• Assist with designing, translating, and copying documents as needed.
• Assist with grant compliance and evaluation measures across youth and parent programs, including survey distribution, input, and recording.
• Create and distribute flyers, field trip forms, and other recruitment materials.
• Attend and assist with general school events and after-school activities.
• Attend professional development and training as required.
• Perform other duties as assigned.

Core Competencies:

Attention to Detail

• Ensures accuracy and completeness in data entry, reporting, and documentation.

Organization

• Maintains structured databases, supply inventories, and workspace systems.

Communication Skills

• Effectively communicates with parents, staff, and external partners; able to translate and adapt materials for different audiences.

Time Management

• Meets deadlines consistently for attendance reporting, supply readiness, and event preparation.

Collaboration

• Works cooperatively with RC, instructors, and other staff to support program needs.

Problem-Solving

• Identifies and addresses logistical or administrative challenges efficiently.

Adaptability

• Adjusts to shifting priorities and handles varied tasks as needed.

Technical Proficiency

• Skilled in using Excel, Cityspan, and other relevant software for data management.

Customer Service Orientation

• Provides supportive, professional assistance to parents, students, and colleagues.

Commitment to Professional Growth

• Participates in training and development opportunities.

Requirements

Qualifications:

• Very organized with strong attention to detail.
• Ability to take initiative, self-starter.
• Strong oral and written communication skillsAbility to work well on a team.
• Must bring a positive attitude and punctuality to the work.
• Strong documentation and records management skills.
• Flexible schedule to be able to work during day and/or evening hours.
• Must complete CPS background check.
• Computer literacy required.
• Administrative experience preferred.
• Bilingual English/Spanish preferred.
• Experience working with youth is preferred.

Compensation: $20/hour for 25 hr a week.

Our Commitment to Diversity, Equity, & Inclusion: At Enlace Chicago, we are deeply committed to fostering a diverse, equitable, and inclusive environment where all voices are heard and valued. We believe that diverse perspectives are essential to addressing the complex social challenges we seek to solve, and we strive to create a culture that promotes belonging, respect, and opportunity for all. Our mission is rooted in uplifting the stories of those who have been historically marginalized, and we actively work to ensure that our programs, partnerships, and workplace reflect these values. We welcome individuals from all backgrounds and encourage candidates who share our passion for social justice, equity, and inclusion to apply.

Enlace Chicago is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Deadline for submission: Open until filled.

This position may be paid in part by the 21st Century Community Learning Center funds.

Salary Description

$20 /per Hour

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