Office Manager

2 days ago

Vienna, VA, United States CESNA GROUP INC Full time
Job Summary

The Office Manager manages daily office operations and provides essential administrative and accounting support to ensure organizational effectiveness. This role requires independent judgment, strong coordination skills, and ownership of office workflows, vendor management, and financial documentation. The Office Manager also supports executives and teams with scheduling, travel logistics, and expense administration.
Job Description
  • Duties/Responsibilities
  • - Oversee daily office operations to maintain a clean, organized, and efficient workplace.
  • - Manage office supply, snack, and beverage inventory, including purchasing and vendor cost management.
  • - Serve as the first point of contact for visitors, deliveries, and office inquiries.
  • - Perform front-desk and receptionist duties, including greeting visitors, handling deliveries, answering phone calls, and directing inquiries appropriately.
  • - Coordinate office equipment maintenance and manage vendor repair requests.
  • - Oversee access cards, parking passes, lease administration, and office maintenance coordination.
  • - Negotiate and manage service contracts (cleaning, maintenance, IT support, etc.).
  • - Support executives with calendar coordination, meeting scheduling, and domestic/international travel arrangements.
  • - Prepare and maintain all travel-related documentation, including itineraries, confirmation details, and required forms.
  • - Prepare, maintain, and organize all travel-related documentation, including itineraries, confirmations, approval forms, and vendor communications.
  • - Manage employee travel expenses, including receipt collection, cost categorization, corporate card reconciliation, and post-travel reimbursement processing.
  • - Maintain organized records of vendor invoices, purchasing activities, office-related expenses, travel documentation, and accounting files.
  • - Support onboarding logistics and provide basic payroll assistance.
  • - Support document management including digital filing, shared-drive organization, and ongoing maintenance of administrative documentation.
Qualifications
  • Basic Qualifications
  • - 2?5 years of experience in office administration or administrative support, with strong organizational and communication skills.
  • - Proficiency in MS Office/Google Workspace and ability to handle scheduling, travel coordination, and basic accounting tasks such as invoice processing and expense documentation.
  • Preferred Qualifications
  • - Experience with AP/AR support and accounting tools such as QuickBooks or NetSuite.
  • - Prior experience in vendor management, office operations, or fast-paced small business/startup environments.
What's On Offer

Comprehensive health insurance, 401K, PTO, sick days

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.

  • Medical Office Manager Vienna VA

    8 hours ago

    Vienna, VA, United States National Coalition of Healthcare Recruiters Full time

    (Only QUALIFIED Healthcare Professionals accepted) Hospital/Clinic - Practice Manager - Medical Office Manager Vienna VA (10 miles NW of Arlington) We are looking for an organized and dedicated Office manager to join our team full time in Vienna VA. Ideally the incoming Office Manager has experience in medical office management preferably in Cosmetic...

  • Contract Program Manager

    5 hours ago

    Vienna, VA, United States Softtek Government Solutions Full time

    Contractor Program Manager (CPM)Office of PreparednessOverview: Aveshka, DBA Softtek Government Solutions (SGS), is seeking an experienced and dynamic leader to oversee strategy and oversight over a portfolio of projects within the HHS Administration for Strategic Preparedness and Response (ASPR). ASPR leads the nation's medical and public health...

  • Regional Commercial Treasury Management Officer I

    7 days ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Regional Commercial Treasury Management Officer I

    6 days ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Regional Commercial Treasury Management Officer I

    1 week ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Regional Commercial Treasury Management Officer I

    18 hours ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Regional Commercial Treasury Management Officer I

    14 hours ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Office Services Lead

    3 days ago

    Vienna, VA, United States Cherry Bekaert Full time

    Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work (https://www.cbh.com/newsroom/cherry-bekaert-earns-2023-great-place-to-work-certification/) , Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients. We are proud to foster a collaborative environment...

  • Office Services Lead

    2 weeks ago

    Vienna, VA, United States Cherry Bekaert Full time

    Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work (https://www.cbh.com/newsroom/cherry-bekaert-earns-2023-great-place-to-work-certification/) , Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients. We are proud to foster a collaborative environment...

  • Mortgage Loan Officer

    2 weeks ago

    Vienna, VA, United States PNC Full time

    Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...