CLINICAL RESEARCH BUDGET NEGOTIATOR
5 days ago
Position Highlights:
The Clinical Research Budget Negotiator plays a crucial role in the financial management of industry sponsored, federal, State of Florida, and privately funded clinical trials at Moffitt Cancer Center. This position is responsible for negotiating clinical trial budgets and payment terms to support an efficient activation and amendment process, ensuring that patients have access to cutting-edge clinical trials.
The Clinical Research Budget Negotiator ensures that budgets align with institutional financial policies, fair market value (FMV), and regulatory requirements while supporting efficient trial activation and amendment processing. This role requires strong collaboration with principal investigators (PIs), research teams, finance, legal, and sponsors to ensure the financial viability and compliance of clinical trials.
Responsibilities:
- Review and analyze protocol requirements to identify all billable clinical services, study-related procedures, and associated costs. Collaborate with Office of Sponsored Research, Grant Administrators and Research finance on the budget development towards activation of grant funded studies. Negotiate clinical trial budgets with industry sponsors, CROs, ensuring alignment with institutional policies and fair market value standards.
- Define and negotiate payment schedules and milestone-based payments to ensure financial sustainability for the institution. Collaborate with internal stakeholders (e.g., PIs, research coordinators,finance, legal) to ensure accurate budgeting and cost recovery. Communicate with PIs, study teams, and financial analysts to align budget expectations and address funding concerns.
- Develop budget proposals to support Principal Investigators (PIs) in preparing Letters of Intent (LOIs) and research submissions for grants and industry-sponsored studies. Ensure accurate cost estimates, appropriate fee structure, and alignment with institutional policies to facilitate funding approval and streamline contract negotiations.
- Serve as the primary financial liaison between sponsors, PIs, research coordinators, finance, and legal teams regarding clinical trial budgets. Provide financial guidance and support to investigators and research staff to help them understand budget implications. Conduct meetings with study teams to ensure alignment on budget-related issues and payment structures.
- Responsible for entering and maintaining the budget and other financial information into Clinical Trial Management System or other software to maintain proper reimbursement and revenue integrity. Will ensure proper cost centers are used. The team member is also responsible for amending contracts to ensure compliant documents and reporting issues with efficiency tools in a timely manner.
- Ensure all work meets guidelines while maintaining accuracy and adherence to departmental standards. Manage assignments to ensure timely completion in alignment with role expectations.
- Other duties as assigned, based on organizational needs.
- Associate's Degree Business Administration, Nursing, Finance, Healthcare, or related field
- Minimum two (2) years of experience in a clinical setting, clinical research, health insurance, revenue cycle or relevant negotiation experience.
Minimum Skills/Specialized Training Required
- Ability to manage multiple projects at one time, and deliver expected products
- Understanding of calculating percentages and basic math.
- High reading comprehension
- Proficient in Microsoft Office Suite (Word, Excel, and Outlook)
- Strong interpersonal and communication skills, both oral and written in a professional environment
- Able to interact with a variety of professionals and team members in multiple hospital departments as well as external sponsors
Preferred Experience
- Experience in clinical research (industry/pharmaceutical and/or federal grants), billing compliance, research contract management, billing, coding, and/or revenue recognition/integrity.
- Experience in Coverage Analysis
- Experience in medical coding or billing
- Knowledge of healthcare compliance and federal regulations related to clinical
Preferred Skills/Specialized Training
- Advanced experience in Excel (V-Lookups, Pivot Tables, Index, etc.)
- Strong negotiation skills with the ability to advocate for institutional financial interests.
- Understanding of clinical trial billing, fair market value principles, and Medicare Coverage Analysis.
- Excellent analytical skills and attention to detail in budget development and financial forecasting
- Ability to work cross-functionally with PIs, research teams, legal, and sponsors.
Preferred Education
Bachelor's Degree Business Administration, Nursing, Finance,
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