Purchasing & Specifications Specialist III - Honolulu, Oahu

Salary: $4,961.00 Monthly
Location : Honolulu
Job Type: Various
Job Number: 25-182JC
Department: Financial Services Department
Opening Date: 08/24/2025
Closing Date: Continuous

Position Specific Description

Recruitment Number 25-182JC, Purchasing & Specifications Specialist III, SR-20, Honolulu.
Summary of Duties

Independently performs moderately difficult work in governmental purchasing, standards and specifications development, and contracts procurement work for commodities and services that are not highly technical and complex to complex purchases of new technical equipment or services within the Judiciary's centralized purchasing program; makes independent analysis of users requirements and prepares appropriate specifications, terms and conditions; and performs other related duties as assigned.
Minimum Qualification Requirements
Education Requirement: Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Specialized Experience Requirement: One and one-half (1-1/2) years of responsible professional experience in purchasing which: 1) involved working with users and vendors in identifying, clarifying and specifying requirements of products; 2) included drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability; and 3) showed an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.). Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Applicants for Purchasing and Specifications Specialist III must have had experience in the independent development of moderately complex specifications for formal purchasing and have participated in the development of complex specifications. In addition, the qualifying work experience must have clearly demonstrated possession of:

a. Knowledge of purchasing principles and practices;

b. Ability to interview users, vendors and others regarding user requirements;

c. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;

d. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases; and develop technical specifications which clearly describe the desired product, material, equipment or service; and

e. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly.
Substitutions Allowed:

1) Satisfactory completion of all academic requirements from an accredited college or university for a Bachelor's degree with a major in purchasing or a degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one-half (½) year of the required specialized experience.

2) Satisfactory completion of all academic requirements from an accredited university for a Master's degree in public or business administration may be substituted for one-half (½) year of the required specialized experience.

3) Satisfactory completion of all academic requirements from an accredited university for a Master's degree with a major in purchasing or a Master's degree in public or business administration with course work equivalent to a major in purchasing may be substituted for one (1) year of the required specialized experience.

4) Satisfactory completion of all academic requirements for a degree in law (LLB, JD or equivalent) from an accredited school of law may be substituted for one-half (½) year of the required specialized experience.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.

Education: If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and/or the awarding of the appropriate degree.

for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years
  
• 21 vacation leave days per year
  
• 21 sick leave days per year
  
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
  
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
  
• Free life insurance policy for employees and retirees
  
• Deferred compensation retirement savings plan
  
• State retirement plan for eligible employees

CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
01

EDUCATION REQUIREMENT: This position requires a Bachelor's degree from an accredited college or university. Excess experience of the type and quality described below, or administrative, professional, technical or other responsible work which required a high level of analytical skills may be substituted for education on a year-for-year basis.

Do you meet this requirement?

• Yes
• No

02

SPECIALIZED EXPERIENCE REQUIREMENT: Do you possess 1-1/2 years of Specialized Experience as described in the job posting under Minimum Qualification Requirements? If yes, please identify from your employment history each relevant experience which you would like considered, and provide the following information, separately for each change in employer and/or position held:

A. Employer's name, your job title, dates of employment (from month/year to month/year), average number of hours worked per week.

B. Describe your professional purchasing experience in this position, particularly as it involved the following (1-9), or indicate "n/a" if not applicable:

1) Working with users and vendors in identifying, clarifying and specifying requirements of products;

2) Conducting pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;

3) Evaluating unique user situations and concerns, analyzing and evaluating documentation, justifications, terms and conditions of purchases; and developing technical specifications which clearly describe the desired product, material, equipment or service;

4) Assessing unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly;

5) Drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability;

6) Understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.);

7) Knowledge and application of documentation requirements for formal purchases (e.g., bonding, indemnification, insurance, severability);

8) Knowledge and application of formal bidding procedures (e.g., advertising, receipt and analysis of bids);

9) Responding to inquiries regarding the bidding process.
03

IMPORTANT NOTE: Before submitting your application, be sure to review your application for completeness and accuracy. The information you provide on your application along with your responses to the supplemental questionnaire will be reviewed to determine whether you meet the minimum qualification requirements indicated on the job posting. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month/year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.

• I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or receiving a lower score.

Required Question

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