Medical Group Education Coordinator

SUMMARY OF POSITION:

The Education Coordinator, under the direction of the CMG Director of Medical Education, organizes, implements, and manages all Community Medical Group Clerkships with all departments at the Penn State Health St. Joseph and Lancaster Medical Centers. This role ensures the smooth operation of the PSCOM clerkship program, APP and GME clinical rotations. It serves as a critical liaison with the respective education physician leads, medical students, APP students, CMG faculty, clerkship directors, GME and PA leaders, the Central Office of Medical Education (OME) at each Penn State Health Hospital, the Office of Advanced Placement (OAP), the Office of Medical Affairs of each respective hospital, the Office of Faculty Development and the Graduate Medical Office (GME). The coordinator works closely with Clerkship Directors and Coordinators from PSCOM, Penn State PA and CRNP programs, and Penn State GME Program Directors and Coordinators to ensure that all programmatic goals, institutional policies, and accreditation standards are met.

ESSENTIAL DUTIES: The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

Clerkship Administration and Coordination:

• Coordinate aspects of the departmental clerkship, including scheduling, curriculum delivery, oversight of evaluations, student/ resident support, and onboarding (badging, computer/EHR access/required training in alignment with each hospital's standards).

• Develop and maintain clerkship schedules with the clerkship directors and coordinators, ensuring alignment with the central academic calendar provided by the OME and GME offices.

• Assist with orientation and onboarding of medical and APP students and GME learners, ensuring they have the necessary materials and information to begin the clerkship.

• Facilitate student rotations, assignments, and clinical site placements in collaboration with faculty and clinical partners.

Liaison to the Central Office of Medical Education (OME), Graduate Medical Education (GME) and APP Programs:

• Act as the primary departmental point of contact for the OME and PA Program clinical year team, ensuring compliance with institutional policies, academic timelines, and reporting requirements.

• Communicate and coordinate with the OME and PA Program clinical year team regarding clerkship-related processes, including student schedules, grade submissions, evaluation deadlines, and accreditation reporting.

• Assist with obtaining required documentation and data (e.g., evaluations, grade forms, attendance) for submission to the OME, GME, and APP Programs clinical year team promptly.

• Collaborate with the OME, GME, and APP Program clinical year team to address student concerns, accommodations, or other issues as needed.

Student Support and Communication:

• Serve as a key resource for students and residents during the clerkship, addressing questions, concerns, and logistical needs.

• Assist with the monitoring of student/resident progress, attendance, and performance, and communicate any issues to the Clerkship Director and OME/APP/GME Program as appropriate.

• Assist in working with the education team leads of each region to facilitate mid-rotation feedback and final evaluations, ensuring timely communication of results to students and residents and the OME/APP/GME Programs.

• Support students and residents with scheduling conflicts during clinical rotations at CMG sites in coordination with the OME/APP/GME Programs.

Faculty and Preceptor Support:

• Coordinate faculty assignments and ensure preceptors are provided with necessary resources, schedules, and student information.

• Monitor the collection and dissemination of teaching evaluations, faculty development training, time-tracking reports, and stipend data for faculty and clinical preceptors.

• Collaborate with faculty to ensure educational objectives, assessments, and clinical teaching align with institutional and departmental goals.

• Continue to support, recruit, and foster networks of preceptors.

Data Management and Reporting:

• Maintain accurate records of student and resident schedules and assignments and assist with learner rotation evaluations.

• Maintain accurate records of the active CMG preceptors, CMG student assignments, and the number of student learners rotating through the CMG sites. This includes maintaining working knowledge/training on the Compass and Qualtrics Platform.

• Provide reports to the Clerkship Directors and Coordinators, department leadership, and OME/APP/GME Programs as needed for quality improvement and accreditation purposes.

MINIMUM QUALIFICATION(S):

• Bachelor's degree or Four (4) years of equivalent experience required.

• Two (2) years of experience required.

WHY PENN STATE HEALTH?

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).

• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.

• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.

• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.

• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

WHY PENN STATE HEALTH MEDICAL GROUP?

#WeAre committed to providing patient- and family-centered care to all patients -and skillfully handle needs at every level of complexity utilizing our shared governance model of care. The Medical Group is constructed of both primary care and multi-specialty offices that are striving to make a difference in each patient's healthcare routine. Working alongside seasoned professionals, you will be spearheading the mission of Penn State Health to provide the highest quality care to all patients within their local community Working with us means being part of a team that strives to provide excellent patient care every day, but also one that works together to set and achieve goals, build on the Penn State Health legacy and create new possibilities for the future.

YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.

Position Medical Group Education Coordinator - Administration

Location US:PA: Camp Hill | Clerical and Administrative | Full Time

Req ID 84081