Data Entry Coordinator

2 weeks ago

Baton Rouge, LA, United States Pavago Full time

Data Entry Coordinator

We are looking for a meticulous Data Entry Coordinator to play a vital role in maintaining the integrity of our business data. This position is essential for ensuring that finance, sales, operations, and leadership can rely on accurate information to make informed decisions. You will be responsible for keeping records complete, compliant, and audit-ready across several platforms.

Key Responsibilities:

  • Data Input & Accuracy:
    • Input and update records into CRMs, databases, or spreadsheets (Salesforce, HubSpot, Airtable, Excel, or Google Sheets).
    • Ensure accuracy by cross-referencing with source documents (invoices, contracts, customer information).
    • Identify and correct errors, duplicates, and incomplete records.
  • Data Maintenance:
    • Standardize datasets using Excel tools such as filters, pivot tables, and formulas.
    • Apply consistent formatting and organizational structure to data.
    • Conduct weekly data audits to uphold data quality.
  • File & Record Management:
    • Organize digital records in logical, searchable formats (SharePoint, Google Drive, Dropbox).
    • Maintain version control and ensure files are easily retrievable for audits.
  • Reporting & Support:
    • Generate reports on transaction volumes and audit logs.
    • Assist finance with accounts receivable/payable data entry, support sales teams with lead updates, and maintain HR employee data.
  • Compliance & Confidentiality:
    • Ensure confidential handling of sensitive data and adherence to privacy regulations.
  • Process Improvement:
    • Propose solutions for recurring data issues, such as automation and improved data entry processes.
    • Collaborate with your supervisor to improve efficiency and reduce errors.

Are You the Right Fit?

  • Detail-oriented with a keen eye for catching discrepancies.
  • Fast and accurate typing skills.
  • Comfortable with repetitive yet essential tasks.
  • Organized, responsible, and committed to data integrity.

Requirements:

  • At least 2 years of data entry or clerical experience.
  • Proficient in Excel/Google Sheets (sorting, filtering, pivot tables).
  • Familiar with CRMs (Salesforce, HubSpot) or database tools (Airtable, Access).
  • Excellent typing speed and accuracy.

Preferred Qualifications:

  • Experience in high-volume environments like e-commerce, finance, or healthcare.
  • Knowledge of data cleaning tools or basic scripting (e.g., SQL, Google Apps Script).
  • Exposure to compliance-heavy industries (like healthcare or finance).

A Day in the Life of a Data Entry Coordinator:

Your typical day involves ensuring the accuracy and reliability of business systems. You will:

  • Input new records into CRMs or accounting systems, checking for completeness and accuracy.
  • Regularly audit and clean data to correct issues and standardize formats.
  • Verify entries against source documents.
  • Prepare and share reports with your supervisors to provide up-to-date insights.
  • Manage digital records in shared drives, ensuring proper naming and versioning.
  • Assist various teams with ad hoc data entry requests.

Essentially, you will be the guardian of data quality, ensuring our organization can trust its systems and reports.

Success Metrics:

  • Typing speed and accuracy at or above 98%.
  • Minimal error rate, with all records entered within standard timelines.
  • Timely and accurate report delivery.
  • Consistently maintained clean and organized datasets.

Interview Process:

  1. Initial Phone Screening
  2. Video Interview with a Recruiter
  3. Practical Task (timed data-entry test with error-checking)
  4. Client Interview
  5. Job Offer & Background Verification

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