Grants & Contracts Accountant- Finance Department

Salary: See Position Description
Location : Port St. Lucie FL 34984, FL
Job Type: FULL-TIME
Job Number: 202502970
Department: FINANCE DEPARTMENT
Opening Date: 08/15/2025
Closing Date: Continuous

POSITION SUMMARY
The City of Port St. Lucie is an equal opportunity employer.
This position requires the applicant to successfully pass a drug screening.
The starting salary range for this position is $34.57 - $39.76, depending on qualifications
The focus of this position is mid-level, professional accounting work covering certain phases of finance, accounting, administrative management, control, and analysis while exercising discretion and independent judgment. Performs specialized work supporting the development of the grant management system, including data entry, supporting departments in the management of their grant award, monitoring, reporting, and tracking grants throughout the City. Supports effective grant management and accurate data entry and reporting. Facilitates the development of public trust and confidence in the City.
This position is an Essential classification and will be required to report to duty before, during, and immediately after a civil emergency.
ESSENTIAL DUTIES
The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
• Develop procedures to govern how transactions are processed in coordination with the Grants Administrator and other Grant teams.
• Enters and tracks programmatic and financial data. Performs monthly reconciliation of complex accounting transactions.
• Proactively identifies, tracks, and reviews grants monthly and drafts progress reports as needed to ensure grant award requirements are met.
• Clarifies and resolves technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding.
• Track actual expenditures and corresponding backup for accuracy. Verify progression towards planned outcomes and goals.
• Review invoices and payment documentation for accuracy and proper coding; processes invoices for payment; answers questions from vendors and contractors regarding invoice and payment status; processes purchase orders and requisitions for supplies and services.
• Perform complex, specialized grant accounting functions; prepares and complies periodic financial reporting and submission at the state and federal levels; and complies with reimbursement submittal requirements.
• Prepares, maintains, analyzes, balances, and reconciles a variety of financial reports/statements utilizing data from treasury, accounts payable, and accounts receivable.
• Prepares and reviews journal entries, wire transfers, and ACH transactions.
• Composes and types a variety of documents including correspondence, technical specifications, agendas, contract documents, minutes of meetings, memoranda, lists, schedules, manuals and other written materials or documentation.
• Responsible for researching, auditing, and analyzing accounting data. Conduct statistical comparisons of information as needed.
• Assists Deputy Director and/or designee with the Munis Grants Module and the processing and review of grant billings as it relates to projects, ensuring departments are billing according to grant/contract guidelines prior to submission to the granting agency.
• Responsible for general billing invoicing as it relates to grants, through the City's ERP software. Manage accounts receivable as it relates to general billing for departments' grants/projects.
• Provides financial support to include project ledger review, grant review, and various internal/external reporting.
• Ensures compliance adherence to Generally Accepted Accounting Principles (GAAP) through monitoring the Project Ledger module in MUNIS in correlation with the general ledger.
• Assists in gathering, analyzing, reviewing and development of the Schedule of Expenditures of Federal Awards (SEFA), including state awards.
• Assists with gathering and preparing information for external auditors as needed.
• Research and reconciles the projects and grant expenditures to both the Project Ledger module and the Grant Management module as required. May involve entering journal entries to update. Follow up with City staff as necessary.
• As assigned by the Deputy Director and/or designee, performs a variety of special work assignments which may include taking on projects or assisting other areas as needed.
• Monitors revenues and expenditures during the fiscal year to ensure budget compliance.
• Assists in researching and reviewing departmental financial records and reports.
• Serve as a liaison in assisting all departments with the Project Ledger Module through providing training and support and enters and tracks key grant awards in the Module.
• May serve as back-up in other locations of the department to cover staff shortages
• Evaluates, recommends, and establishes policies and procedures to continuously improve operations, decrease turn-around times and streamline processes to provide quality customer service.
• Other duties as may be assigned.

MINIMUM QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND/OR EXPERIENCE

Graduation from an accredited college or university with a Bachelor's Degree of Accounting, Public or Business Administration, or a related field required. Two (2) years of experience in accounting, preferably. Two (2) years of experience in the government sector, required. Two (2) years of experience in grant financial management is required.

A comparable amount of training, education or experience may be substituted for the minimum qualifications.
KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of City rules, regulations, policies and procedures.
• Knowledge of basic accounting principles.
• Knowledge and understanding of grant applications and processes.
• Knowledge of governmental budgeting and accounting principles.
• Intermediate Microsoft Excel skills to include VLOOKUP, PIVOTS, conditional formatting, advanced formulas, and working with downloads from ERP.
• Ability to prepare and present information clearly to City employees, Council and the public.
• Ability to access, input and retrieve information from a computer.
• Ability to implement grant and budget procedures.
• Ability to communicate professionally and effectively both in writing and verbally.
• Ability to focus on the positive in every situation.
• Ability to model respect for individuals, teams, and the organization.
• Ability to stay centered when challenged.
• Ability to establish and maintain the trust and confidence of the department and public.
• Ability to follow through with assigned tasks.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.The office environment is fast paced.
Documentation Requirements

Please Read Carefully

Applicants, including City of Port St Lucie employees, must upload and submit attached copies of their education credentials with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile, but they will not attach automatically, and you will be deemed ineligible without the proper documentation.

ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.

THE FOLLOWING DOCUMENT(S) ARE REQUIRED AT THE TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:

1. Proof of education in the form of a diploma, degree, or transcripts. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*.Translations of diplomas/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts.
2. Driver's License: A Valid Driver's License from any state (Equivalent to a State of Florida Class E) may be utilized upon application; however, within thirty (30) days from the date of hire, a State of Florida Driver's License (Class E or higher) must be presented.

*Approved Credential Evaluation Agencies:

Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:

• An accredited four-year college or university in the United States, OR
• A current member of theOR
• A current member of theOR
• A recognized Professional Organization

For an additional list of approved credential evaluation agencies, visit the

It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear, and legible for eligibility determination or risk being disqualified.

Applicants, including City of Port St Lucie employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes will not be reviewed in place of the employment application.

It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications when submitting application(s); failure to do so may result in disqualification.
12 paid holidays per year

Vacation Leave:
1-3 years- 10 days
4-9 years- 15 days
10-19 years- 20 days
20+ years- 25 days
PT employees accrue depending on hours worked
Personal Days:
2 days for non-exempt employees per year
3 days for exempt employees per year

Sick Time:
FT employees accrue 8 hours per month
PT employees accrue 4 hours per month

Retirement Plan:
The City contributes an amount equal to 11.4% of an eligible employee's biweekly earnings into a 401(a) Defined Contribution Plan. Employee contributes 1%.
457 Deferred Compensation Plan and Roth IRA
$50,000 Basic Term Life Insurance
$50,000 Accidental Death & Dismemberment Insurance
Short-Term and Long-Term Disability
Health, Vision and Dental Insurance

Optional Benefits:
Tuition Reimbursement
Flexible Spending Account
Wellness Program
Health Reimbursement Account
Employee Assistance Plan
Supplemental Life
Legal insurance

The of City Port St. Lucie provides a wide array of benefits to meet the diverse needs of our employees. For additional details on benefits offer by the City of Port St. Lucie, see the link below.

01

Do you have a high school diploma or equivalent GED? A high school diploma or GED must be presented at time of employment.

• Yes
• No

02

Do you have a Bachelor's Degree from an accredited college or university in Public Administration, Business Administration, or a related field?

• Yes
• No

03

Do you have a minimum of Two (2) years of experience in accounting, preferably in the government sector?

• Yes
• No

04

Do you have at minimum two (2) years of experience in grant financial management?

• Yes
• No

05

Please describe your experience relative to this position.
06

Do you have the ability to compose and type a variety of documents, including correspondence, technical specifications, agendas, contract documents, minutes of meetings, memoranda, lists, schedules, manuals and other written materials or documentation?

• Yes
• No

07

Do you have Intermediate Microsoft Excel skills to include VLOOKUP, PIVOTS, conditional formatting, advanced formulas, and working with downloads from ERP?

• Yes
• No

Required Question

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