Senior Payroll Administrator

2 weeks ago

Akron, OH, United States Smithers Full time
If you are a detail-oriented professional passionate about payroll administration, join our dynamic Finance Team as a Senior Payroll Administrator

We are looking for an experienced and motivated Senior Payroll Administrator to join our Finance department. In this vital role, you will be responsible for the accurate and timely processing of payroll for all employees, ensuring compliance with all regulations and company policies.

This role demands a proactive professional who can navigate complex payroll systems, collaborate across departments and drive continuous improvement in our payroll operations. Our Senior Payroll Administrator role requires a strong background in full-cycle payroll management. The ideal candidate will handle payroll processing, compliance with federal and state regulations, and support financial reporting. With a minimum of five years' experience, this role needs an expert in payroll software, proficiency in Microsoft Excel, a strong background in full-cycle payroll management and ability to deliver accurate, timely payroll while driving process improvements.

This role reports to our office in Akron, Ohio, and is eligible for a hybrid schedule.

What you'll be doing:

Payroll Management

  • Lead end-to-end payroll processing utilizing UKG Pro for all employees, ensuring accuracy, timeliness, and compliance with company policies and federal/state regulations.
  • Accurately calculate wages, bonuses, deductions, and other payroll components.
  • Manage payroll changes, including promotions, terminations, salary adjustments, and retroactive pay.
  • Reconcile payroll reports, identify discrepancies, and resolve issues efficiently.
  • Proper recording of 401k contributions and support the annual audit of the plan
  • Review withholding deductions for company provided benefits are accurate
Payroll Tax Maintenance and Oversight
  • Set up new taxing localities and collaborates with HR on any issues/questions.
  • Reconciles tax accounts and ensures payments are posted appropriately.
  • Reviews Payroll Taxes filings
Timekeeping Systems Management
  • Handling electronic timekeeping systems (UKG Workforce Management)
  • Ensure projects are transferring over to timekeeping system
  • Assist new hires with training on timekeeping system as needed
  • Keeping accurate records of employee hours, pay rates, and deductions
Compliance Monitoring and Management
  • Ensure compliance with Federal, State, and local payroll laws and regulations
General Ledger Posting and Reconciliation:
  • Prepare and post payroll files to the General Ledger. Reconcile all payroll, tax and withholding accounts
  • Performs activities for period end such as monthly close processes, quarterly tax adjustments, W2 balancing, etc
Reporting
  • Preparing reports for weekly, quarterly, and yearly reviews
  • Workers Compensation Reporting and True Ups
  • 401k Audits
  • Business Resource Planning
  • Ad hoc reporting and requests
  • Assists supervisor with various duties as necessary
Process Improvement & Collaboration
  • Identify and implement improvements to payroll and HRIS processes to enhance efficiency and reduce errors
  • Partner with HR and other internal stakeholders to streamline operations and ensure best practices are followed
Who we're looking for:
  • Bachelor’s degree in business administration, human resources, or accounting, or related field preferred. Equivalent work experience will be considered.
  • 5+ years of full-cycle payroll processing experience.
  • 2+ years of hands-on HRIS administration experience; UKG (UltiPro), ADP Workforce Now, Paycom, or Workday preferred.
  • Understanding of payroll principles and compliance requirements (including Federal, state, local regulations).
  • Multi-state payroll processing (preferred).
  • Strong analytical and reconciliation skills.
  • Proficient in Microsoft Excel including pivot tables, VLOOKUPs, and advanced formulas.
  • Strong communication and interpersonal skills.
  • Excellent time management and organizational skills.
  • Certification in CPP (Certified Payroll Professional) or PHR/SPHR is a plus.
  • Knowledge of Microsoft Dynamics SL or Sage Intacct is preferred.
  • Ability to work effectively both independently and as part of a team.
In return, we offer:
  • Hybrid work schedule
  • Medical, dental, and vision benefit plan
  • Paid time off and holidays
  • 401(k) retirement savings plan
  • Life insurance and AD&D
  • Short-term and long-term disability coverage
  • Wellness Program
  • Employee Assistance Program (EAP)
  • Ongoing learning and development
  • Regular team socials and a friendly, inclusive culture


About the Smithers Group

The Smithers Group is a privately held global testing, information and consulting organization that delivers trusted solutions by integrating science, technology and business expertise. We are a healthy growing enterprise lead by culture of ethics, mission, respect for employees and the individual.

Ready to Join Us?

If you’re passionate about payroll, and want to be part of a company that values innovation and impact—this is your opportunity.

#LI-AK1 #Payroll #LI-Hybrid

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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