Faculty Institutional Coordinator I, Office of Faculty Affairs

2 weeks ago

Dallas, TX, United States UT Southwestern Medical Center Full time
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career

JOB SUMMARY
Works according to expectations on a variety of Faculty Affairs tasks/projects with limited complexity. Produces high quality results with appropriate supervision. Interacts with team members (internal and external) in a tactful, pleasant, and effective way. Development of self is through training experience, self-study and by seeking guidance from more senior members of the team.

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
  • PPO medical plan, available day one at no cost for full-time employee-only coverage
  • 100% coverage for preventive healthcare-no copay
  • Paid Time Off, available day one
  • Retirement Programs through the Teacher Retirement System of Texas (TRS)
  • Paid Parental Leave Benefit
  • Wellness programs
  • Tuition Reimbursement
  • Public Service Loan Forgiveness (PSLF) Qualified Employer
  • Learn more about these and other UTSW employee benefits
EXPERIENCE AND EDUCATION
Required
  • Education
    High School Diploma or equivalent
  • Experience
    6 years of administrative experience in business, medical, scientific, or health care environment.
    Advanced degree may contribute towards years of experience.
JOB DUTIES
  • Faculty Affairs liaison to assigned Departments/Centers/School for requests and questions.
  • Processes a variety of faculty appointment packets for assigned Departments/Centers/School.
  • Processes faculty change requests for assigned Departments/Centers/School.
  • Processes Faculty Early Access requests for assigned Departments/Centers/School.
  • Tracking of Letters of Intent of faculty recruits.
  • Review/approval of Peoplesoft HCM forms.
  • Responsible for managing the transcripts for all Faculty in assigned Departments/Centers/School
  • Coordinates all aspects of new and existing faculty academic appointments in large and complex departments.
  • Assists in the Records Retention process, per policy.
  • Assists with the annual faculty contracts (MOAs).
    * Assists with data requests / reporting.
  • May provide consultative direction to academic units on best practices specific to Faculty employment activity and participate in process improvements, training and educational programs related to Faculty employment processes and policies, as appropriate.
  • Performs other duties as assigned.
SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

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