Director of Advancement Services, University Relations
2 weeks ago
Position Information
Job Title
Director of Advancement Services, University Relations
Department
Advancement Services
Job Code
A31304
Job category
Full Time Staff
Terms and Hours
Full Time Exempt
Salary Range
Starting at $84,722; commensurate with experience
Job Summary
The Director of Advancement Services for University Relations is an integral leader at University of Portland and is responsible for directing, developing, and leading strategic initiatives and operational functions for Advancement Services. The Director will manage donor stewardship, gift processing, data analytics, and the constituent relationship management (CRM) system. The Director serves as the key liaison with University Finance and University Relations while providing supervision of Advancement Services staff dedicated to data integrity and donor relations. This position reports to the Assistant Vice President for Advancement Services and will collaborate closely with to implement policies and procedures related to gift acceptance, scholarships, naming rights, and bequest intentions.
Core Duties
- Develop, implement, and oversee departmental policies and procedures related to donation processing, data entry standards, and ensure compliance with IRS, CASE, and all other regulatory guidelines, working in alignment with University Relations leadership to meet strategic initiatives.
- Oversee daily operations of gift processing and donor data management, ensuring accuracy and timeliness.
- Maintain and enhance the CRM database, ensuring data integrity and fundraising initiatives are met through effective data analytics.
- Assist with the development and maintenance of prospect research and management systems to optimize fundraising strategies.
- Assist in the creation and compliance of endowment agreements, gift agreements, and memorandums of understanding.
- Coordinate data extraction and list compilation for appeals, campaigns, mailings, and events.
- Provide training and support to University Relations staff on CRM usage and data protocols.
- Supervise assigned Advancement Services staff and oversee Student Employee management to enhance team development and operational efficiency. Supervisory responsibilities include hiring processes, setting of expectations, training and professional development, performance management and evaluations, and disciplinary processes including up to termination of employment.
- Manage the execution of stewardship communications, including but not limited to donor acknowledgement, reports, and appreciation programs.
- Support in the planning and execution of cultivation and stewardship events, including but not limited to logistics, collateral production, and donor engagement strategies.
- Collaborate with University Relations officers to implement tailored stewardship plans for individual donors, foundations, and corporations.
- Assists in managing stewardship activities related to university giving societies and naming opportunities.
- Participate in strategic planning, departmental meetings, and cross-functional collaboration within University Relations.
- Provide administrative support for Board of Regents meetings and other institutional initiatives as needed.
- Regularly attend events and off-site meetings as a key service representative for University Relations and the University of Portland.
Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.
Education & Experience
- Required: Bachelor's degree.
- Required: Five years or more of related professional experience in Fundraising, Marketing, Communications, and/or Sales; inclusive of managing professional staff.
- Required: Demonstrated advanced experience with constituent relations software (e.g., Raiser's Edge) or similar CRM.
- Preferred: Master's degree in higher education, business, or related field.
- Or a combination of equivalent education and/or experience.
- Required: Valid Driver's License
- Knowledge of fundraising, marketing & communications, alumni relations, and database management as they apply to higher education.
- Ability to communicate effectively with a wide variety of audiences including but not limited to interpersonal settings, large group settings, in writing and through social media.
- Ability to research, analyze and make data-informed decisions that result in implementation of strategic plans.
- Strong orientation towards taking initiative and ownership of projects by being proactive with assignments and process improvements.
- Strong verbal and written communication skills and ability to give presentations.
- Ability to manage multiple projects simultaneously and to set priorities.
- Strong organization and problem-solving skills
- Strong interpersonal skills and ability to work independently and collaboratively.
- Effective coaching, mentoring and management skills.
- Strong ability to work collaboratively, accomplish organizational goals, communicate clearly, and act proactively.
- Ability to work independently and in a team setting.
- Ability to exercise excellent judgment and manage confidential information.
- Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff.
- Professional demeanor and ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes. Ability to work effectively with various constituencies including the general public, faculty, staff, administrators, students, alumni, and other members of the University community.
- Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and constituent relations software (e.g. Raiser's Edge).
- Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork; lift, carry, push, and pull objects that weigh up to 10 pounds.
- Frequently: ability to interact and communicate with members of the University and others as necessary.
- As necessary: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds.
- As necessary: ability to attend events and activities on or off campus.
- Hours of employment: sometimes may require working flexible and/or longer hours, including evenings, nights, and weekends, when necessitated by projects and travel.
- Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
- Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world."The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."
- The full Mission Statement is at: www.up.edu/about/mission.
- The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
- Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
- Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregon Vehicle Code and University of Portland driving requirements.
- Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.
Benefits
Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)
Posting Detail Information
Posting Number
S329-2023
Number of Vacancies
1
Estimated Start Date
Open Date
11/24/2025
Close Date
Open Until Filled
No
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