Spec, Sr Administrative
1 week ago
The Senior Administrative Specialist provides high-level administrative and operational support to the Facilities team, managing a wide range of tasks with minimal supervision. This role requires a forward-thinking, organized, and adaptable professional who thrives in a fast-paced environment and can oversee confidential matters with discretion and sound judgment.
Responsibilities:
- Manage bustling calendars, arrange travel, oversee expense reports, and compose and handle confidential correspondence.
- Provide professional customer service support, including answering inquiries, coordinating resources, and assisting with conference room setup and planning.
- Collaborate with maintenance teams and vendors to coordinate service requests and follow-ups.
- Enter, update, and monitor facilities work orders using the IWMS system; assist with asset management and preventive maintenance scheduling.
- Review, code, and reconcile invoices, credit card transactions, petty cash, and check requests.
- Support report preparation, project documentation, and presentation materials for managers.
- Organize team meetings, events, catering, and vehicle maintenance and registration.
- Maintain departmental filing systems and assist with purchasing supplies and parts.
- Minimum of 3 years of administrative support experience; facilities experience preferred.
- High school diploma required.
- Experience with work management platforms (e.g., help desk ticket systems) preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
- Solid organizational, time management, and multitasking skills.
- Exemplary verbal, written, and interpersonal communication abilities are required.
- Professional telephone etiquette and ability to manage calls with discretion.
- Ability to work autonomously, prioritize tasks, and adapt to changing demands.
- Sound judgment and ability to maintain confidentiality.
- Willingness to work overtime as needed.
- Must be available to work onsite Monday through Friday in Deerfield Beach, FL.
#LI-Onsite
This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of JM Family. All work arrangements are subject to associate performance, business need and manager discretion, and may be revised as necessary.
JM FAMILY IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER
JM Family Enterprises, Inc. is an Equal Employment Opportunity employer. We are committed to recruiting, hiring, retaining, and promoting qualified associates without regard to age, race, religion, color, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, gender expression, mental or physical disability, national origin, marital status, citizenship, military status, genetic information, veteran status, or any other characteristic protected by federal, state, provincial, or local law.
DISABILITY ACCOMMODATIONS
If you have a disability and require a reasonable accommodation to complete the job application process, please contact JM Family's Talent Acquisition department at talentacquisition@jmfamily.com for assistance. If you have an accommodation request for one of our recruiting events, please notify us at least 72 hours prior so that we may provide assistance.
-
Sr. Administrative Assistant
5 days ago
Deerfield Beach, FL, United States University of Miami Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet
-
Sr. Administrative Assistant
1 week ago
Deerfield Beach, FL, United States University of Miami Full timeCurrent Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet
-
Sr Systems Administrator
2 days ago
West Palm Beach, FL, United States Flybridge Staffing Full timeJob Description Flybridge Staffing is currently searching for a Sr. Systems Administrator for a Client based in the West Palm Beach area. This is a direct-hire position that works off a hybrid schedule. The Sr System Administrator will deploy, reconfigure, and troubleshoot systems and applications at the server level. Experience/Responsibilities: AS degree...
-
Sr Systems Administrator
6 days ago
West Palm Beach, FL, United States Flybridge Staffing Full timeJob Description Flybridge Staffing is currently searching for a Sr. Systems Administrator for a Client based in the West Palm Beach area. This is a direct-hire position that works off a hybrid schedule. The Sr System Administrator will deploy, reconfigure, and troubleshoot systems and applications at the server level. Experience/Responsibilities: AS degree...
-
Sr Systems Administrator
1 day ago
West Palm Beach, FL, United States Flybridge Staffing Full timeJob Description Flybridge Staffing is currently searching for a Sr. Systems Administrator for a Client based in the West Palm Beach area. This is a direct-hire position that works off a hybrid schedule. The Sr System Administrator will deploy, reconfigure, and troubleshoot systems and applications at the server level. Experience/Responsibilities: AS degree...
-
Deerfield Beach, FL, United States Broward Health Full timeSr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 Join to apply for the Sr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 role at Broward Health Overview Infection Preventionist directs interventions that protect patients from healthcare-associated infections (HAIs) in clinical and other settings. Senior...
-
Deerfield Beach, FL, United States Broward Health Full timeSr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 Join to apply for the Sr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 role at Broward Health Overview Infection Preventionist directs interventions that protect patients from healthcare-associated infections (HAIs) in clinical and other settings. Senior...
-
Deerfield Beach, FL, United States Broward Health Full timeSr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 Join to apply for the Sr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 role at Broward Health Overview Infection Preventionist directs interventions that protect patients from healthcare-associated infections (HAIs) in clinical and other settings. Senior...
-
Deerfield Beach, FL, United States Broward Health Full timeSr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 Join to apply for the Sr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 role at Broward Health Overview Infection Preventionist directs interventions that protect patients from healthcare-associated infections (HAIs) in clinical and other settings. Senior...
-
Deerfield Beach, FL, United States Broward Health Full timeSr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 Join to apply for the Sr Registered Nurse, Infection Preventionist-Epidemiology-FT-Days-BHN #21958 role at Broward Health Overview Infection Preventionist directs interventions that protect patients from healthcare-associated infections (HAIs) in clinical and other settings. Senior...
