Accounts Payable Associate

At a Glance:

Job Title: Accounts Payable Associate

Compensation: $26.00

Location: Friends School of Baltimore – Baltimore, MD 21210

Reports To: Controller

Position Type: Full Time

Friends School is a Quaker, co-educational, college preparatory school, Pre-K through Grade 12, in Baltimore City, enrolling 803 students, 44% of whom identify as children of color. We are guided by the Quaker ideals of simplicity, peace, integrity, community, equality, and stewardship. We strive to be a purposefully inclusive community that reflects the racial, ethnic, cultural, socioeconomic, and religious diversity of our city and our region.

Position Overview:

The Accounts Payable Associate plays a crucial role in the financial operations of our organization by ensuring that all vendor invoices are processed, approved, and paid in an accurate and timely manner. This position requires a keen attention to detail, strong organizational skills, and a commitment to maintaining financial integrity.

Essential Functions:

Invoice Processing

• Receive and review vendor invoices for accuracy and completeness.
• Match invoices with purchase orders and delivery receipts.
• Enter invoices into the accounting system and obtain necessary approvals.

Payment Processing

• Prepare and process weekly payment batches including checks, ACH transfers, and wire transfers.
• Reconcile payments to invoices and maintain payment records.
• Assist in resolving payment discrepancies and issues.
• Process and verify employee expense reports for accuracy.
• Ensure compliance with company expense policies.

Vendor Relations

• Communicate with vendors to address inquiries and resolve discrepancies.
• Maintain good working relationships with suppliers.

Record Maintenance

• Maintain accurate and organized records of all vendor files and accounts payable transactions
• Assist in month-end and year-end closing processes.

Team Collaboration

• Collaborate with other finance team members and cross-functional departments to ensure smooth operations.
• Other duties as assigned.

Skills and Qualifications:

Education and Experience:

A Bachelor's degree in Accounting or Business is preferred.

Two years of related experience and/or training is required in lieu of education requirements.

Required Skills:

• Proficiency in Microsoft Office required.
• Experience with Blackbaud's Financial Edge and/or other common accounting and software packages is strongly preferred
• Strong work ethic, dependability, and strong communication skills
• Must have excellent interpersonal skills, telephone manners, organization skills, and the ability to work with independence in dealing with the diverse elements of the academic environment.
• This position requires absolute confidentiality and professionalism
• Detail-oriented candidate who is a team player and will enjoy working on a busy school campus

Friends School of Baltimore offers a host of benefits including Medical, Dental, Vision, 403(b) match up to 6%, Legal Services, Pet Insurance and Life, AD&D, STD & LTD. Additional information on benefits can be provided upon request

Friends School of Baltimore actively promotes equity, diversity, and inclusion in all programs and operations, including admissions, financial aid, and hiring. To form a community that strives to reflect the world's diversity, we do not discriminate on the basis of race or color, religion, nationality, ethnicity, economic background, physical ability, sex, gender identity or expression, or sexual orientation. Friends School of Baltimore is an equal opportunity employer. Candidates of color and members of other underrepresented groups who might enrich and diversify the school community are strongly encouraged to apply.