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Administrative Receptionist
2 weeks ago
About Us
Legacy Four Management Solutions manages over 70 consumer-lending offices across the southeastern United States. We're dedicated to providing exceptional administrative and operational support to ensure smooth daily operations, efficient vendor coordination, and excellent customer service throughout our network.
Why You'll Love Working Here
At Legacy Four, you'll be part of a collaborative and supportive environment where your contributions make a real impact. You'll gain exposure to multiple areas of administration and operations while developing valuable skills that help advance your career. We believe in teamwork, professional growth, and recognizing those who go the extra mile.
Position Summary
The AdministrativeReceptionist serves as the first point of contact for the company while providing essential administrative support across all departments. This role manages Administrative Department communications, coordinates purchase orders, assists with vendor relations, processes invoices, and provides daily clerical and operational support to both the Administrative Department and Executive Management.
Key Responsibilities
• Answer incoming calls in a professional and courteous manner.
• Create, enter, and manage purchase orders until confirmed.
• Print and prepare monthly invoices for payment.
• Assist with maintaining and ordering office supplies.
• Compile and track customer feedback reports.
• Process and manage claims and orders efficiently.
• Perform scanning, filing, and document organization.
• Handle data entry and distribute mail.
• Reconcile invoices and assist with expense tracking.
• Provide administrative and clerical support to all departments.
• Assist the Department Manager and team members with special projects.
Desired Skills & Qualifications
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong problem-solving and organizational abilities.
• Excellent written and verbal communication skills.
• Customer service experience preferred.
• High attention to detail and accuracy.
• Ability to adapt quickly to change in a fast-paced environment.
• Self-starter who works well independently and as part of a team.
• Professional demeanor and positive attitude.
Work Environment
This position is based in a corporate office environment. It requires professionalism, confidentiality, and the ability to work closely with multiple departments. The Administrative Receptionist plays a vital role in supporting the smooth operation of the organization.
