PROGRAM ANALYST

Summary

THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

This National Guard position is for a PROGRAM ANALYST, Position Description Number D1010000 and is part of the ME USPFO, National Guard.

Duties

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This position is located in a State Headquarters directorate or division level office. The

purpose of this position is to serve as the analyst and consultant for the management

and administration of programs within the directorate or division. Serves as key

coordination point for all program requirements. This work requires knowledge of

management principles, organizational theory and techniques of analysis. Knowledge of

agency administrative guidance and operating procedures coupled with analytical ability

is required to develop information required by the chief to determine feasibility and

legality of proposed program and operational plans.

This position requires military membership. It is designated for National Guard enlisted

incumbency only. The guidance for "Enlisted Only" was made based on the emphasis

to assist mid-level management in the daily business of program management. While

this position is intended to assist mangers, it is not responsible for establishing policies

or managing resources. The position requires a more narrowly defined focus of a

specific functional area, i.e., personnel, logistics, training, operations, etc.

Incumbent performs duties necessary to accomplish program analyst functions and

provide for customer services in support of programs essential to state Army or Air

National Guard daily readiness missions.

- Reviews, evaluates and analyzes obligations and expenditures. Prepares directorate

or division summaries from reports submitted by Major Subordinate Commands (MSC)*.

Summarizes and interprets significant data collected and relates this data to the

organizations program actions; identifies and analyzes deficiencies in resource

consumption, training, workload and scheduling, and evaluates deviations from

standards, plans, and estimates to determine cause and impact on missions.

- Assists management in interpretation and utilization of reports and information

provided. Develops various visual media to present trends, performance status,

capability and related management information. Aids functional areas in identifying

areas of record documentation and procedures that can be streamlined, combined or

improved and initiates methods to operate under the new or revised system.

Implements management control plans.

- Provides recommendations to subordinate organizations for proper management of

programs. Recommends funding allocations and monitors expenditure to ensure

allocations are being utilized as planned and are not being exceeded. Adjusts

allocations as needed. Report expenditure status to management and National Guard

Bureau (NGB) as required.

- Based on budget guidance received from higher headquarters, develops an annual

budget for programs. Reviews prior and current budgets/funding trends, compiles

funding projections and prepares funding recommendations. Anticipates requirements

for program funds by reviewing execution plans and recommends appropriate action

such as reprogramming funds from one program to another to correct funding shortfalls.

This requires close coordination with major subordinate commands and comptroller

personnel, and an in-depth understanding of the status of the projects and contracts,

their completion status and their significance to ensure that the recommendations made

will allow for the successful completion of management programs. Reviews the status

of program milestones requests payment of funds after it has been determined that the

requirements have been properly satisfied.

- Researches and interprets personnel and training regulations, DA Pam's, Circulars,

and NGB guidance. Works concurrently with management to develop state program

policies and procedures. Provides advice and assistance to management on

accountability and legality of operating programs. As needed, makes MSC assistance

visits to ensure policies and procedures are being adhered to. Conducts training for

proper management and accountability of programs.

- Assists management in preparing guidelines and instructions to MSCs for

development of the yearly State Operating Budget (SOB). Reviews data on program

requirements (e.g. manday requirements, commercial transportation requirements,

temporary employment requirements, etc.) to support and justify each separate program

by appropriation/activity.

- Develops and prepares current year program spreadsheets. Advises management

on timing of obligations and expenditures for Cooperative Agreement service contracts,

equipment acquisitions and other unusual commitments. Verifies that obligations and

expenditures occur on a timely basis IAW current year program and monthly schedule

of obligations and expenditures. Ensures resources are available and are being

properly and effectively expended to support program objectives. Monitors and tracks

obligations and expenditures throughout the execution phase.

Requirements

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Conditions of employment

• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
• This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• Participation in direct deposit is mandatory.
• Must be able to obtain and maintain a secret security clearance.

Qualifications

Military Grades: Enlisted

GENERAL EXPERIENCE: Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management. Experience using computer and automation systems.

SPECIALIZED EXPERIENCE: Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques. Experience analyzing, interpreting and developing policies and procedures of local management.

1. Ability to work closely with supervisors/ managers and/or project managers in utilization of resources, resolving problems, and determining funding/resource requirements.

1. Skill in performing budget formulation work involving review and preparation of budget estimates and financial plans.

1. Ability to review and analyze budget requests submitted by organizational activities to ensure their consistency, accuracy, and adherence to instructions.

1. Ability to perform budget execution and administration work involving the monitoring of obligations incurred and the actual expenditures of funds.

Education

If you are using Education to qualify for this position,

You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

Additional information

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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